Job Description
Personal attributes in the areas of communication, collaboration, integrity, positive and personable approach. Create and promote a positive school culture with students, staff, and community members. Be a team player that works in the overall best interests of CCSC.
Essential Duties and Responsibilities:
- Serve as the first contact for students, staff, and the community in the student services department.
- Assist in sending information out to students/community about student services related content
- Assist in scholarship application and filing
- Work with the student services department to complete and input graduation transcripts for college acceptance
- Maintain compliance with all CCSC policies and procedures
- Collaborate with administration, teachers, counselors, and community members
- Willingness to work with and assist with daily duties and tasks
- Assist with managing the online credit recovery system for students in grades 7-12
- Coordinate logistics for students with outside therapy providers
- Assist with state testing schedules, material ordering, data entry, and state reporting.
- Assist with Special Education and Section 504 state reporting, SIS data entry, conference scheduling, and administrative support to the special education co-op
- Maintain confidential student files
- Communicate important dates and guidelines to students, staff, and the community
- Maintain field trip request documentation and parental permission forms
- Provide support with new enrollments, student withdrawals, transfer applications, records requests, and transcript requests
- Coordinate logistics with outside vendors (class rings, graduation products) to meet with students
- Provide support for graduation program needs, order diplomas, honor cords, monthly and year end awards
- Assist student services staff to maintain all permanent files for students
- Provide support for all state reporting efforts
- Serve as key contact for needs within the SIS
- Coordinate logistics for school pictures
- Run honor roll reports and submit to the media
- Support NJHS and NHS leaders
- Assist with all needs as related to student registration
- All other duties as assigned by CCSC Administration and Student Services Dean
Contract Days: 195 Days
Contracted Hours: 8 Hours/Day
Working Hours: 7:30 am - 3:30 pm
Salary/Wages: $18.00/hour
Benefits: 401A, 403B, Several Health Insurance Options, Vision Insurance, Dental Insurance, Wellness Clinic, Life Insurance, Disability Insurance
The preferred candidate will have or be able to:
- High School Diploma
- Prior experience as an administrative assistant
- Work effectively and communicate with a wide range of students, staff, and parents.
- Utilize technology proficiently
- Strong human relations skills, including professional tact, diplomacy and presentation.
- Multi-task independently and implement strong organizational skills.
Physical Requirements:
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
- Must be able to listen and speak clearly on telephone
