Job Description

1 - Working at the VUB

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

2 - Position Description

At the Brussels School of Governance, you will work in a dynamic international academic environment where education, policy and global engagement come together. In this role, you will help shape the future student community of BSoG and represent the School across Europe and beyond.

You will be part of the BSoG’s marketing and communication (Marcom) team.

As Student Recruitment Officer at the Brussels School of Governance (BSoG), your tasks include various activities directly linked to the recruitment of students for different programmes of the BSoG – Bachelors, Masters, Advanced Masters, Postgraduate Certificates, and Summer and Winter Schools.

You are the first point of contact for prospective students and partners. Through presentations, student recruitment fairs, webinars and direct communication, you inspire and guide students in their decision to join BSoG.

This is a highly international and outward-facing role that combines student recruitment, relationship building and communication. You will travel to fairs and events in different countries, mainly in Europe, and will work closely with the MarCom team, academic management, partner institutions, prospective students, and student ambassadors to help with the successful implementation of the School’s recruitment strategy.

A selection of your duties as a Student Recruitment Officer:

Student recruitment and outreach
You actively promote BSoG programmes and engage with prospective students in Europe and beyond. You will:

• Represent BSoG at student fairs, recruitment events and conferences in Belgium and abroad;
• Deliver presentations and webinars to prospective students and partners
• Actively follow up with interested candidates and guide them through the application journey;
• Answer pre-application questions and provide personalised advice about BSoG programmes;
• Build and maintain relationships with schools, partner universities, counsellors and recruitment networks.
• Welcome prospective students, families, and partners to our campus.

Conversion & student engagement
You help turn prospective students into successful applicants. You will:

• Serve as first point of contact for prospective students via email, video calls, phone and during events;
• Maintain contact with leads and ensure timely follow-up;
• Create engaging email campaigns, presentations and recruitment materials, in collaboration with your communication colleagues;
• Support initiatives such as Open Days, information sessions and orientation activities.

Recruitment strategy & process improvement
You contribute to the continuous development of BSoG’s recruitment activities. You will:

• Help implement the School’s recruitment strategy;
• Contribute to the improvement of recruitment processes and outreach initiatives;
• Support the maintenance of the BSoG’s alumni network;
• Support other marketing and recruitment activities when needed

For this function, our Campus in Etterbeek will serve as your home base.

3 - Profile

We are looking for an enthusiastic and proactive communicator who enjoys connecting with people from different cultures and backgrounds. You:

• You hold at least a Bachelor’s degree in communication, marketing, social sciences, media, education or a related field;
• You have excellent presentation and communication skills and enjoy public speaking;
• You are fluent in English (written and spoken), knowledge of other languages is considered an asset;
• You are outgoing, confident and persuasive, with a natural ability to connect with people;
• You enjoy networking and building international relationships;
• You are well organised and able to manage multiple recruitment activities simultaneously;
• You are a proactive problem-solver who can switch gears quickly and come up with solutions in unexpected situations;
• You can work both independently and collaboratively within a team
• You are flexible and willing to travel frequently (about 40% of your time, with peak periods September-November / February-April), including occasional weekend work (with appropriate compensation);
• You are comfortable using digital tools and presentation software, e.g. Zoom, MS Office and similar tools;
• Knowledge of Dutch is an asset;
• Recent graduates are especially encouraged to apply.

As a (non-)EEA national, meet the conditions for obtaining a valid permit for VUB and comply with the VUB residence requirements. More info here

4 - Offer

Are you going to be our new colleague? You’ll be offered a permanent full-time contract at a salary linked to Grade 7 or Grade 8, depending on your competences and previous relevant work experience.

At the VUB, you’re guaranteed an open, involved and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• Full reimbursement for your home-work commute with public transport according to VUB-policy, or compensation if you come by bike;
• Cost-free hospitalisation and group insurance with guaranteed income;
• The space to form your job content and continuously learn via VUB LRN;
• Excellent facilities for sport and exercise;
• Ecocheques;
• Delicious meals at attractive prices in our campus restaurants;
• An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract).

5 - Interested?

Is this the job you’ve been dreaming of? Apply before 26/04/2026 Send us your CV, letter of motivation and the highest degree you’ve attained (not applicable for VUB alumni).

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: An assignment comprising three tasks
• Step 3: A final interview

Do you have questions about the job content? Contact Jacintha Liem at jobs_bsog@vub.be or on +32 2 614 80 02.

Do you have questions about the selection procedure? Contact Sammy-Jo Van Tendeloo at sammyjo.van.tendeloo@vub.be.

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.

6 - For office use

Regulation: external funding

Contract: [[c_contractType]]

Head unit/faculty: Brussels School of Governance

FTE: 1

Function: Foreign exchange officer

Pay grade group: 7-8

Recrutement type: werving