Job Description

Reporting to the associate director of protocol and special events, the student associate provides administrative and on-site event support to the OPSE team.

Responsibilities:

• Assists the designated staff member in coordinating all logistical efforts related to protocol and special events, both on and off campus.
  • Duties may include researching vendors, tracking event attendance, preparing pre-event materials, and assisting with all other activities that ensure a successful event.
• Assists with preparing for and staffing signature on-campus events such as Family Weekend and Commencement.
  • Assistance may also be required to support President’s Office events as needed.
  • Dates will be provided during interview process.
• Administrative responsibilities including but not limited to:
  • Updating information on the OPSE pages of the Ursinus College website in coordination with designated staff member.
• Preparing event support materials.
• Serving as an advocate for the office of the President.
• Provide occasional front office support to the President’s Office.

Requirements

• Current full-time student at Ursinus College
• Available to work 4-8 hours per week during the academic year.
• Dependable and punctual.
• Detail oriented.
• Maintain confidentiality.
• Proficient in Microsoft Word, Excel, and Powerpoint.
• Available on advance notice to support on-campus events hosted by the President’s Office.
• Customer service oriented with positive attitude.

Preferred but not required:

• Event planning, management or staffing experience.
• Familiarity with campus partners: facilities, event technology, dining services.
• Proficient in Canva.
• Owns a laptop that can be used for work.

Other Duties:

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.

Ursinus EEO Statement

Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.

Equal Employment Opportunity Statement

Ursinus College is a selective, independent, co-educational, residential liberal arts college of approximately 1500 students located about 25 miles northwest of center city Philadelphia. With a diverse community of students, it is an expectation of all faculty to contribute to the inclusion, engagement, and success of all students. Ursinus is an *EO/AA employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.