Job Description

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/41328 Job Number SE242924

Position Information

Department or Unit Name Leatherby Libraries Position Headcount 1 Position Title Student Library Administrative Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Orange Approved Supervisor Caylin Schmenk Supervisor Email schmenk@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar

(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 10/26/2026 Projected End Date 05/23/2027 Average number of hours per week Up to 19 Hrs

Position Summary Information

Job Description Summary

The Student Library Administrative Assistant supports library administration through marketing, event assistance, special projects, visitor services, and general administrative duties. This position helps create a welcoming library environment while providing students with experience in communication, organization, customer service, and event support.

Responsibilities

Duties include:

• Create, write, and organize marketing and promotional materials, including graphics, signage, and blog posts.
• Develop academic, informational, and creative displays throughout the library.
• Assist with library events and outreach activities, including tabling, setup, cleanup, and event-day support.
• Support special projects and initiatives coordinated by library administration.
• Provide front reception desk coverage by greeting and assisting visitors, answering routine questions, photocopying materials, and completing interlibrary or campus errands.
• Perform general administrative duties, including organizing materials, preparing documents, and completing other office support tasks.
• Conduct library tours for visitors and campus community members.
• Maintain a welcoming, organized, and professional reception and work environment.
• Perform other related duties as assigned.

Required Qualifications

Familiarity with Microsoft Office Suite, Google Suite, and Canva.

Desired Qualifications

Graphic/ visual art, blog writing, and previous library or administrative experience.

Special Instructions to Applicants

Budget Information

Is Federal work-study required? Yes