Job Description

Department Overview:

This position is a part of the Office of the Associate Vice Chancellor department at UW–Madison’s Facilities Planning & Management Division (FP&M). The division consists of over 1,300 staff that build, maintain and operate the physical environment of the UW–Madison campus in support of the university's education, research and outreach activities.

While supporting a more sustainable campus, the FP&M coordinates campus planning and renovation, provides services for commuters in getting to and around campus, ensures health and safety, performs safety consults for lab researchers, cleans, completes maintenance and repair activities for buildings and integrates natural spaces as a part of everyday campus life. The FP&M communications and marketing group simplifies messaging, creates compelling visuals and delivers strategies to connect with FP&M's core audiences in an impactful way.

Anticipated Start Date:

11/30/2026

Anticipated End Date (If Applicable):

Remote Work Eligibility Detail:

Partially Remote

Anticipated Hours Per Week:

Minimum: 10 Maximum: 20

Schedule

As a Design and Content Student Intern at FP&M you will be supported in the pursuit of a reasonable balance between work duties and your academic courses, working:

• 10 – 15 hours of work per week during the regular fall and spring semesters and
• 10 – 20 hours of work per week during summer recess (actual hours would depend on your availability and preference).
• Be available to work at least 70% of weekly hours on Mondays, Tuesdays, and Wednesdays.

Work with the hiring manager to establish feasible weekly hours and a schedule that works with your classes and other interns’ schedules.

Salary/Wage Range/Lump Sum:

Minimum: $15.00 per hour Maximum: $15.00 per hour

Number of Positions:

1

Qualifications

• have an eye for the elements of design
• possess an innate sense for layouts on a page
• be capable of playing a key role in a recurring editorial cycle
• have basic proofreading skills
• possess excellent attention to detail and a knack for finding answers
• be a self-starter who takes initiative and can work independently
• function well as part of and in support of a small, dynamic team
• be able to work on-campus at 21 N Park St. with the team for one or more shift per week, with the option to choose to work from home or at the office other times of the week

Knowledge, Skills & Abilities:

• Ability to meet deadlines and work independently
• An eye for design; visually-minded
• Ability to learn and adhere to branding requirements
• Organization skills
• Self-starter
• Responsive and communicative
• Graphic design skills using Adobe Creative Cloud applications:

o Adobe InDesign and/or Adobe Illustrator. Ability to edit or create flyers, signage, or digital assets

o Adobe Photoshop: Ability to edit, assemble and export different versions of image files

• Problem-solving abilities
• Learning mindset; adaptable to new systems and workflows
• Accuracy, precision, and consistency in visual content
• Effective communication across different modalities, in-person, meetings or video calls, and via email
• Managing time, schedule and calendar effectively (Microsoft Outlook, etc.)

Optional, nice-to-have:

• Basic HTML
• Mobile-responsive emails
• Experience building complex print layouts (such as newsletters, books, guides, magazines, newspapers
• Experience building website content (creating web architecture and hierarchy, webpage layouts)
• Plain language writing best practices
• Proofreading abilities
• Interpersonal skills and a people focus

Position Summary/Job Duties:

Do you have a “design eye?” Do you have a knack for putting yourself in the audience’s place and creating content that helps people? Expand and develop your design skills, communications and marketing best practices, curate and design content and layouts, as an important member of our small team! The student intern will play a key role in achieving consistency and quality in producing FP&M’s marketing and communications materials.

Contribute to collaborative production in a fast-paced environment alongside marketing, communications, design, and facilities professionals, working partially remote and partially onsite.

This position will consist of around 70 percent graphic design/digital asset management and 30 percent communications and collaboration:

• 70% graphic design and digital asset management

o creates layouts using Adobe Creative Cloud tools which include InDesign, Illustrator, and Photoshop

o curates, organizes branded content, manages digital assets and their metadata

• 30% communications and collaboration: Collaborates with FP&M staff and fellow student interns. (Writing is a plus but not required.)

Student interns will be mentored through hands-on work in real-life scenarios and use industry-standard, traditional graphic design tools.

You will receive feedback, iterate and deliver drafts and final designs. Develop and practice design methods, composition and other principles using the industry-standard software.

Hone your innate design sensibilities while practicing the traditional art of graphic design without the use of generative AI.

We hope that you can leave this role more proficient in visual composition and branding, feeling prepared for the next steps in your career.

JOB DUTIES

• Design, publish and update content for websites, emails and print media as a part of internal and external marketing and communications campaigns.
• Communicate information through visual layouts, image curation and editing, typography and text formatting.
• Highlight and connect the key details by organizing text and visuals in a well-laid-out finished piece
• Apply your knowledge of design principles using Adobe Creative Cloud applications to create content.
• Manage and organize digital assets (such as photos and graphics) and their metadata.
• Organize data and contacts collaboratively using established systems and apps: Google Drive/Docs/Sheets and Microsoft Excel.
• Maintain website content using Content Management System (CMS).
• Assemble editorial content, construct web article layouts and related imagery
• Design new layouts and develop new branded resources.
• Build, layout and coordinate HTML emails.
• Create printed materials.
• Research solutions to resolve issues or answer questions.
• Handle and distribute printed materials in-office.
• Receive complex information from multiple sources and track updates to ensure the most accurate and timely output.
• Creatively and collaboratively solve problems to improve projects, processes or services.
• Correspond with individuals from all walks of life with professionalism, confidence and a service mindset.
• Enhance your marketing and communications skills; occasionally practice building professional rapport in business settings.

Physical Demands:

• Use of a PC computer/mouse/keyboard.
• Ability to work on-site at 21 N. Park St. for at least one day per week.
• Occasional travel to additional locations on campus to collaborate with team members or FP&M employees

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/