Job Description

Make a difference every day by joining CCRES as a Virtual Room Coordinator on assignment with the Philadelphia Virtual Academy!

• OFFERING PAID CREDENTIALS - Eliminating upfront costs for necessary clearances & TB screening!

The Philadelphia Virtual Academy (PVA) Student Coordinator supports students, families, and staff by assisting with student onboarding, orientations, re-engagement efforts, and daily operations at assigned PVA locations. The Student Coordinator helps facilitate in-person student events, monitors the Drop-In Center, maintains student support data, and provides clerical and administrative support to ensure the efficient operation of the program. This position is supervised and evaluated by the assigned Student Support Liaison.

• Location: The Ferguson School Building, 2000 N 7th St Phila, PA 19122
• Philadelphia residents preferred
• Schedule: 8:00 AM – 4:00 PM, following the PVA academic calendar year
• Start Date: August 11, 2026
• Pay Rate: $19.40 per hour

PRIMARY RESPONSIBLITIES:

Student and Program Support

• Assist PVA administrators, teachers, and staff with student support initiatives and program operations.
• Prepare orientation materials, student data, reports, and related documentation.
• Conduct weekly orientations for newly enrolled students and families.
• Assemble, configure, maintain, and distribute student technology and equipment.
• Identify disengaged students and assist with outreach, re-engagement meetings, and follow-up activities.
• Monitor and support operations within the PVA Drop-In Center.
• Perform other duties as assigned.

Student and Family Engagement

• Support individual students and small groups during orientation and re-engagement activities.
• Schedule and assist with student and parent/guardian orientations.
• Provide supervision and support for students during orientations, Drop-In Center hours, and other approved activities, consistent with program guidelines.

Clerical and Administrative Support

• Maintain accurate records related to orientations, student engagement, attendance, and re-engagement efforts.
• Collect, organize, and report student data as assigned by the Student Support Liaison.
• Perform data entry, filing, record maintenance, and other clerical duties that support program operations.
• Assist with the preparation of reports, correspondence, and program documentation.
• Support office operations and special

Requirements

ESSENTIAL JOB SKILLS:

• Knowledge of web-based programs and apps
• Excellent customer service skills
• Ability to effectively communicate (oral and written)
• Strong organizational and time management skills with the ability to meet deadlines
• Ability to adapt to organizational, system and developmental changes with assistance from supervisor and/or colleagues

EDUCATION AND EXPERIENCE:

• High school diploma or GED required; post-secondary education preferred

• Previous experience working with students in an educational setting is preferred
• Experience performing clerical, administrative, or customer service duties is preferred
• Philadelphia residency is preferred due to the school-based nature of the position

CREDENTIALS:
(Clearances current within 11 months)

* Paid clearances & TB screening!

• PA Child Abuse (Act 151) Clearance
• PA Criminal (Act 34) Clearance
• PA Department of Education FBI -- Use code 1KG6XN
• TB Screening -- current within 3 months
• Education Documentation - diploma OR official transcripts

Benefits

• Employees scheduled for 30+ hours per week are eligible for medical benefits
• Employer paid base medical plan
• Employees scheduled for 20+ hours per week are eligible for dental, vision, and other supplemental benefits: Life
• insurance, short-term disability, accidental, critical illness, hospital indemnity, Norton Life Lock identity protection
• Paid credential renewals
• 403 (b) Retirement Savings Plan - up to 3% employer match
• Employer paid Employee Assistance Program (EAP)
• Tuition discounts through educational partnerships
• Milestone service awards
• Employee referral bonus
• Gift card raffle on pay-day Fridays

ABOUT CCRES

As a 501(c)(3) non-profit, CCRES Educational and Behavioral Health Services is an organization of dedicated and highly-trained staff members who provide quality services to schools, children, adults, and families. We work in partnership with the Chester County Intermediate Unit (CCIU) to provide the highest quality of behavioral health & education services to area school districts and programs.

MISSION STATEMENT

The mission of CCRES is to ensure quality educational and human service programs for children, families, and schools. Through innovative partnerships, we provide human resources and grant opportunities.

APPLY TODAY FOR IMMEDIATE CONSIDERATION!

*For a complete listing of available positions with CCRES please click here: https://apply.workable.com/ccres/?lng=en

CCRES is an equal opportunity employer. We value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

(Posted 6/15/26, TY)