Job Description
Job Location: Bethany Children's Health Center - Bethany, OK 73008
Job Shift: AdministrativeThe Student Coordinator at Bethany Children’s Health Center facilitates the placement, onboarding, and oversight of students across all programs (including shadowing, internships, practicums, and clinical rotations). This role serves as the liaison between academic institutions, students, and hospital departments, ensuring a safe, compliant, and productive learning environment. Additionally, the Student Coordinator will help with hospital licensure compliance.
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- - - Duty
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- - - Percent of Time
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- - - Placement & Scheduling
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- - - - Coordinate student placements based on educational requirements and departmental capacity.
- - - - Maintain a placement calendar and ensure alignment with hospital availability.
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- - - 20%
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- - - Compliance & Onboarding
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- - - - Ensure all students complete required onboarding steps: background checks, immunizations, training modules, confidentiality agreements, etc.
- - - - Maintain documentation in accordance with legal, regulatory, and hospital policies.
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- - - 20%
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- - - Communication & Liaison
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- - - - Serve as the primary point of contact for students, academic institutions, and hospital departments.
- - - - Facilitate clear communication before, during, and after student placements.
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- - - 20%
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- - - Documentation & Tracking
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- - - - Maintain accurate records of all student placements
- - - - Monitor start/end dates, department assignments, and completed compliance items
- - - - Coordinate with legal to ensure all affiliation agreements and contracts are current
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- - - 10%
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- - - Hospital Licensure Compliance
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- - - - Develop, implement, and maintain a comprehensive licensure and certification tracking system to ensure compliance for all applicable hospital positions.
- - - - Monitor licensure expiration dates, provide timely notifications regarding compliance requirements, and collaborate with department leaders and Human Resources to ensure staff maintain active and appropriate licensure and certification credentials in accordance with regulatory and position-specific requirements.
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- - - 10%
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- - - Problem Solving & Support
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- - - - Address questions or concerns from students or staff.
- - - - Assist in resolving scheduling conflicts, missed requirements, or placement issues.
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- - - 10%
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- - - Evaluation & Feedback
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- - - - Collect and manage student and preceptor evaluations.
- - - - Provide feedback and data to support continuous program improvement.
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- - - 5%
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- - - Other duties as assigned
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- - - 5%
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Qualifications
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- - - Education:
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- - - Bachelor’s degree in education, healthcare administration, or related field is preferred. Willing to accept experience in lieu of bachelor’s degree.
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Experience:
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- - - Experience with student or internship programs, compliance, or hospital education is preferred.
- - - Strong organizational and communication skills.
- - - Ability to manage multiple deadlines and collaborate across departments.
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- - - License/Certification/Credential:
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- - - N/A
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About Us
Our work begins where we are all equal - at the heart.
Bethany Children’s Health Center is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient’s physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home. In 2021, the hospital received accreditation from The Healthcare Facilities Accreditation Program (HFAP), the nation’s original independent accreditation program recognized by the Centers for Medicare and Medicaid Services (CMS). This distinction confirms that Bethany Children’s Health Center is providing high quality patient care as determined by an external process of evaluation.
In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.
**Due to the nature of our pediatric services, this organization’s positions are classified as safety-sensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA), a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Children’s Health Center to refuse to hire an applicant or discharge an employee in a safety-sensitive position, who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.
