Post title
Events Assistant
College/Division
Campus Services
School/Department
Conferences and Events
Full time/Part time
Part time
Duration of the Post
22/06/2026 – 25/06/2026
Grade
2
Hourly rate
£13.45 per hour plus holiday entitlement
Number of positions available
2
Closing Date
07/06/2026 at 23:55
Please note that this vacancy may be taken down early depending on the number of applications received. We advise you to submit your application promptly.
Our offer to you
At the University of Birmingham, Worklink is the dedicated student employment service which helps students to find flexible, well paid part-time roles that fit around your studies. Each year, the University invests more than £2.5 million to employ 3,000 of our own students in a wide range of roles, supporting our student community into part-time work. Roles available via Worklink include a range of positions, including administrative roles, support staff such as cleaners or baristas, research roles and many more.
Jobs through Worklink help you to gain work experience, develop skills relevant for your future career, and improve your soft and hard skills in a professional setting. Enhance your CV and get valuable experience ready for graduate roles and feel connected to your university and local community.
Our jobs are flexible and can be scheduled around your academic commitments, so you can focus on your studies first. Our team are passionate about supporting students into work. Worklink are based in a central location on campus which is easily accessible for students and can also be contacted online.
Find out more about working through Worklink here or via the student intranet
Job context
The Conferences and Events department are looking for 2 students to support with a conference scheduled for 22nd-25th June. The role will be a mixture of helping the client with Venue and IT queries, along with helping upload presentations to the Lecture theatre computers. We are looking for someone who is confident in a client/customer facing role who is also confident with basic IT queries.
Main duties
Assist with the computer POD system in the lecture rooms – turning the equipment on and ensuring it is working correctly.
To ensure Speaker’s PowerPoint presentations are added to the correct room for each session.
To Monitor and ensure the smooth running of the conference.
Wayfinding assistance for conferences (internal & external).
Setting up rooms for exhibitions.
Assisting with loading talks or running mics for lecture theatres.
Act as a point of contact for any issues on site and escalate these appropriately to the Event Manager.
Ensure the venue is kept tidy and address any safety hazards.
To remain vigilant and observe the audience during the performance, to ensure their safety, well-being, and comfort throughout.
To address any safety hazards that may arise by referring them to the Duty Manager.
To assist with directing patrons as required in the event of an evacuation.
Duties and responsibilities for this role will vary from time to time and the post holder will be expected to perform other such duties that are reasonably comparable.
Required knowledge, skills, qualifications & experience
Further details
For any informal queries, please contact Daniel Whateley (d.t.whateley@bham.ac.uk)
The University of Birmingham restricts all students to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT, PGR or PhD student), you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week In addition to this, please be aware if you are an international student you will be required to apply to the Registry for the appropriate authorised absence
You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.
To work you will need to carry out a right to work check. These checks will need to be completed prior to work commencing.
Regarding the use of AI in applications, we review hundreds of applications and shortlist candidates based on their unique perspective, motivations and potential. Cover letters generated through, or edited by, AI tools (e.g. ChatGPT or CoPilot) are easy to identify. They produce generic answers and will not score highly enough to progress. You may use AI tools for research, but all written content in your application must be your own work. Authenticity and originality are key to standing out in this process.
Due to the high volume of applications we receive, we’re unable to contact all applicants individually. You can check the progress of your application by logging into the Worklink jobs portal using the same email address you used to apply. If you haven’t heard back within six weeks of the closing date, please assume your application has been unsuccessful.
