Post title
British Heritage Summer School Assistant Administrator
College/Division
College of Arts and Law
School/Department
History
Full time/Part time
Part time
Duration of the Post
15/06/2026 – 10/07/2026
Grade
3
Hourly rate
£14.27 per hour plus holiday entitlement
Number of positions available
1
Closing Date
31/05/2026 at 23:55
Please note that this vacancy may be taken down early depending on the number of applications received. We advise you to submit your application promptly.
Our offer to you
At the University of Birmingham, Worklink is the dedicated student employment service which helps students to find flexible, well paid part-time roles that fit around your studies. Each year, the University invests more than £2.5 million to employ 3,000 of our own students in a wide range of roles, supporting our student community into part-time work. Roles available via Worklink include a range of positions, including administrative roles, support staff such as cleaners or baristas, research roles and many more.
Jobs through Worklink help you to gain work experience, develop skills relevant for your future career, and improve your soft and hard skills in a professional setting. Enhance your CV and get valuable experience ready for graduate roles and feel connected to your university and local community.
Our jobs are flexible and can be scheduled around your academic commitments, so you can focus on your studies first. Our team are passionate about supporting students into work. Worklink are based in a central location on campus which is easily accessible for students and can also be contacted online.
Find out more about working through Worklink here or via the student intranet
Job context
As an Assistant Administrator for the British Heritage Summer School, a programme that combines academic insight with hands-on experiences, providing an introducing to UK’s rich cultural landscape. You will assist with the organisation activities related to this, including an organisation of trips and visits to heritage sites. You will also provide peer support for visiting international students.
Main duties
Provide the first point of contact for a broad range of queries, most of which are routine.You will need to resolve the majority of queries from your thorough knowledge of the department, processes and systems.
Ensure that all record keeping is up to date and accurate.
Carry out a range of administrative tasks, which will include using the Microsoft suite of programmes such as Word, Outlook and Excel.This will include word processing a variety of documentation.
You may be involved in organising the distribution of large quantities of information to appropriate audience, or in tasks within your immediate work area.
Coordinate diaries of immediate team, booking and attending meetings and taking notes as required.
Undertaking duties such as filing and photocopying.
Process orders and invoices through appropriate systems, and follow up to ensure delivery of goods or services.
You may need to organise chauffeuring or other similar services.
You will be expected to treat everyone with dignity and respect, supporting equality and valuing diversity.
You may be required to undertake basic duties including sorting through the post and preparing post for the relevant postal service.
Required knowledge, skills, qualifications & experience
A good standard of literacy and numeracy
Experience working in a similar environment
Proficient in Microsoft packages
Accuracy and attention to detail is essential
Excellent team working and communication skills both written and verbal is essential
A customer focussed approach
An ability to organise your own workload is required
Ability to learn and understand how diversity considerations affect own area (e.g. dietary requirements/dress code)
Further details
For any informal queries, please contact Faye Sayer (f.a.sayer@bham.ac.uk)
The University of Birmingham restricts all students to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT, PGR or PhD student), you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week In addition to this, please be aware if you are an international student you will be required to apply to the Registry for the appropriate authorised absence
You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.
To work you will need to carry out a right to work check. These checks will need to be completed prior to work commencing.
Regarding the use of AI in applications, we review hundreds of applications and shortlist candidates based on their unique perspective, motivations and potential. Cover letters generated through, or edited by, AI tools (e.g. ChatGPT or CoPilot) are easy to identify. They produce generic answers and will not score highly enough to progress. You may use AI tools for research, but all written content in your application must be your own work. Authenticity and originality are key to standing out in this process.
Due to the high volume of applications we receive, we’re unable to contact all applicants individually. You can check the progress of your application by logging into the Worklink jobs portal using the same email address you used to apply. If you haven’t heard back within six weeks of the closing date, please assume your application has been unsuccessful.
