Job Description

General Information

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Work Location: Los Angeles, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Mondays & Wednesdays, 10:00am to 3:00pm
Posted Date
02/19/2026
Salary Range $18.2 - 30 Hourly
Employment Type
5 - Student: Casual/Restricted
Duration
Limited
Job #
28631

Primary Duties and Responsibilities

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Under the supervision of the Student Affairs Officer for the Physics and Biology in Medicine (PBM) Interdepartmental Graduate Program, this position provides administrative support to graduate students, the Program Director, faculty, departmental staff, and the Graduate Division. Responsibilities include assisting with graduate recruitment and admissions, preparing and setting up conference rooms for meetings and seminars, and ensuring all necessary materials and equipment are available. The role also supports special projects as assigned, requiring flexibility and the ability to manage shifting priorities. Additional duties involve routine office tasks such as mailings, photocopying, filing, data entry, delivering materials, greeting visitors, and answering phones.
The ideal candidate is a UC student.
Salary: $18.20 - $30.00 hourly

Job Qualifications

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Required:

• Minimum 1 year of related experience or training
  
• to maintain confidentiality and to use discretion when responding to inquiries
  
• Well-developed interpersonal skills to establish and maintain collaborative working relationships with colleagues and other PBM staff members, as well as staff and faculty members across campus.
  
• Detail oriented with the ability to plan, organize and work on multiple projects and report to multiple people simultaneously.
  
• Working knowledge of data-gathering techniques and ability to analyze data and information to prepare concise, logical summaries and reports to the Student Affairs Officer, Program Director, Department Chairs, faculty, and students.
  
• Ability to set priorities of work assignments under heavy workload, interruptions and deadlines to insure completion of required tasks.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.