Job Description

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/41131 Job Number SE238924

Position Information

Department or Unit Name College of Educational Studies Position Headcount 1 Position Title Student Assistant - PhD in Education Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Orange Approved Supervisor Laura Burns Supervisor Email laburns@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar

(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 09/21/2026 Projected End Date 05/23/2027 Average number of hours per week Up to 10 Hrs

Position Summary Information

Job Description Summary

Student will assist the PhD Program Manager with projects for the PhD in Education program, including data entry, Internet research, scanning and organizing paper files to digitize records, program event invitations, assisting with reviewing updates to the PhD in Education Canvas Den, and other duties as assigned such as updating the PhD calendar, and uploading various forms, instructions, and handbooks. This position is 5-6 hours per week.

Responsibilities

• Perform data entry, data compilation, and document formatting.
• Conduct internet research to support departmental projects and initiatives.
• Scan, organize, and maintain paper and electronic files.
• Assist with program event invitations, event preparation, and related administrative support.
• Review and update content in Canvas Den.
• Provide clerical and administrative support for departmental operations.
• Assist with other administrative tasks as needed.

Required Qualifications

• Strong organizational skills with exceptional attention to detail.
• Ability to retrieve and verify accurate information.
• Ability to learn and apply departmental processes, procedures, and systems.
• Strong problem-solving skills and the ability to identify and address issues effectively.
• Ability to take initiative and work independently with minimal supervision.
• Ability to maintain a professional, courteous, and friendly demeanor when interacting with students, faculty, staff, and visitors.
• Commitment to maintaining a professional appearance and dress.
• Familiarity with internet browsers, web-based applications, and online search tools.
• Proficiency in Microsoft Office Suite and/or Google Workspace applications, including word processing, spreadsheets, presentations, and shared drives/folders.
• Strong written and verbal communication skills.

Desired Qualifications

• Strong attention to detail with the ability to maintain accuracy when managing information, records, and administrative tasks.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Experience using Adobe Creative Cloud applications.
• Familiarity with Canvas learning management system.
• Experience with Concur and/or travel and expense reimbursement processes.
• Experience using Dropbox for file management and collaboration.
• Familiarity with Poll Everywhere and Qualtrics for surveys, presentations, and data collection.
• Proficiency with Zoom and other virtual communication platforms.
• Ability to learn and adapt to new software, systems, and technologies.

Special Instructions to Applicants

This position is 5-6 hours per week.

Budget Information

Is Federal work-study required? Yes