Job Description

Classification Title:

Florida Semiconductor Institute (FSI) Event Assistant

Classification Minimum Requirements:

The Event Assistant supports the successful planning, coordination, and execution of events hosted by the Florida Semiconductor Institute (FSI). This position assists with event logistics, vendor communication, registration processes, and onsite coordination. The ideal candidate is detail-oriented, adaptable, and possesses excellent customer service skills.

This role offers hands-on experience throughout the event lifecycle, from initial planning and preparation for on-site execution and post-event evaluation. The Events Assistant will contribute to a diverse portfolio of FSI-hosted events, including industry conferences, educational seminars, networking events, and community outreach programs. Candidates should have an interest in event management, hospitality, marketing, communications, or related fields and be eager to gain practical experience.

20 hours/week (flexible scheduling)

Job Description:

Key Responsibilities:

Event Support & Coordination

• Assist with the planning, coordination, and execution of multiple events at various stages of development.
• Maintain event planning documents, timelines, task trackers, contact and logistical checklists.
• Participate in planning meetings and assist with follow-up.
• Support the preparation of event schedules like run-of-shows, floor plans, and other operational materials.
• Prep and organize event materials, including but not limited to name badges, signage, promotional items, and supplies.
• Coordinate event logistics with campus partners, vendors, and student volunteers.
• Assist with on-site event setup, breakdown, registration, A/V setup, attendee check-in, and guest services.
• Assist in transporting and organizing materials and equipment to and from event locations.

Marketing & Communications (Light)

• Capture event photos and assist with basic content creation for marketing use.
• Document event observations and attendee feedback to support post-event debriefs and improvements.
• Support event-related communications including but not limited to registration reminders, logistical updates, and post-event surveys.

Expected Salary: $15.00 per hour Academic Internship Opportunity & Work Schedule:

This position can be designed to accommodate students seeking to fulfill internship or practicum requirements through the University of Florida's College of Health & Human Performance (HHP).

HHP Internship Capstone Opportunity: Students seeking to fulfill their Internship Capstone Course requirement may be eligible for a temporary full-time schedule of up to 40 hours per week for the required internship period, subject to academic approval and applicable university employment policies.

After the approved internship period ends, the position will return to its standard part-time schedule of up to 20 hours per week, subject to continued employment.

Students interested in receiving academic credit should communicate their internship requirements during the application and interview process. Final eligibility and approval remain the responsibility of the student's academic program.

Required Qualifications

This role offers hands-on experience throughout the event lifecycle, from initial planning and preparation for on-site execution and post-event evaluation. The Events Assistant will contribute to a diverse portfolio of FSI-hosted events, including industry conferences, educational seminars, networking events, and community outreach programs. Candidates should have an interest in event management, hospitality, marketing, communications, or related fields and be eager to gain practical experience.

Preferred:

Preferred Qualifications:

• Strong communication and organizational skills.
• Ability to work independently and collaboratively.
• Punctual, dependable, creative, and detail oriented.
• Experience with events, customer service, or communications.
• Willingness to work occasional evenings or weekends based on event schedules.
• Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Special Instructions to Applicants:

In order to be considered, you must upload the following documents:

• Cover letter or letter of interest.
• Curriculum Vitae or Resume
• List of references or reference letters (3)

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No