Job Description

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/41283 Job Number SE241824

Position Information

Department or Unit Name Office of Research Position Headcount 1 Position Title Student Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Grad and Undergrad Anticipated Pay Range $20.00 - $20.00 Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Rinker Approved Supervisor Natalie Del Rio Supervisor Email ndelrio@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar

(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 11/01/2026 Projected End Date 05/23/2027 Average number of hours per week Up to 19 Hrs

Position Summary Information

Job Description Summary

Provide administrative and research compliance support for the Office of Research by assisting with the review, tracking, and processing of Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) submissions. Support protocol management activities, maintain records and communications, assist with compliance reporting, coordinate meeting logistics, and help ensure researchers complete required training. Work collaboratively with IRB and IACUC administrators, faculty, staff, and committee members to support the efficient administration of research compliance processes and related projects.

Responsibilities

• Submission intake analysis to determine completeness and consistency; (in consultation with the IACUC/IRB administrators as appropriate, validate the protocol’s review classification (e.g., exempt, expedited, full board, etc.) based upon knowledge developed in the role and over time; Tracking and documenting submission/protocol statuses and correspondences; Disseminating submission/protocol documents to the IRB and IACUC Committees; Responding to faculty and staff to provide status updates; Ability to learn and work with Cayuse and Kuali software.
• Ability to enforce IRB and IACUC requirements; Consults with the IRB and IACUC administrators when needed; Refers researchers to the IRB and IACUC administrators when needed
• Managing the IRB and IACUC Outlook mail inboxes/calendars; Maintaining confidentiality
• Ability to learn and create reports using technology (e.g., Cayuse, Kuali and Excel); Providing periodic and ad hoc IRB reports; Providing IACUC reports, as needed
• Ensures all research team members complete required training(s); Provides research teams with education and resources related to IRB and IACUC training requirements and processes
• Assists with IRB and IACUC meeting preparations; Tracks meeting RSVPs of IRB and IACUC members.
• Attends IRB and IACUC meetings; Takes notes and drafts minutes
• Completes CITI courses related to research compliance
• Assists with special projects, as assigned

Required Qualifications

• Prior administrative experience
• Attention to detail
• Customer service mindset
• Proven ability to quickly learn new methods, workflows and computer programs/software
• Effective communication skills (both oral and written)
• Intermediate skills with Microsoft Office Suite
• Able to report to work on the Rinker campus on a continuing basis.
• Strong ability to work in a team setting, work independently, be flexible, take initiative, assure a high level of accuracy, and a high level of service

Desired Qualifications

• Available on usual dates of committee meetings at both Chapman campuses (usually on the Rinker campus)
• Research program experience (e.g., working in a lab, conducting studies)
• Experience with data entry, documentation, and tracking processes
• Experience creating forms using Adobe Acrobat
• Preference is given to candidates who have completed at least one year of college-level coursework.

Special Instructions to Applicants

• Submit résumé/CV
• Provide at least one professional reference (e.g., a professor) and a cover letter
• Successful completion of criminal background check required for final candidate
• A student who can stay throughout at least one academic year is preferred

Budget Information

Is Federal work-study required? With or Without FWS