Department or Unit Name Engagement and Volunteerism Position Headcount 1 Position Title Student Admin/Office Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? Orange Approved Supervisor AnnMarie Maciel Supervisor Email amaciel@chapman.edu
Desired Start Date 08/24/2026 Projected End Date 01/01/2027 Average number of hours per week Up to 10 Hrs
Position Summary Information
Job Description Summary
Provide administrative support to the Office of Engagement & Volunteerism which includes parent & family engagement, alumni engagement, and Chapman support groups.
This position will be fully in-person, working out of the Elliott Alumni House on the Orange Campus.
Responsibilities
General Administrative Assistance:
Support the Office of Engagement & Volunteerism by greeting visitors, responding to requests for information and assistance, refer individuals to appropriate university offices as needed.
Electronic filing, mailings, and office organization
Conduct phone calls and emails to alumni and parents on behalf of the office.
Complete detailed tasks related to excel spreadsheets.
Other administrative duties as assigned
Event Planning & Operations:
Compile and manage detailed Excel spreadsheets tracking event attendee lists, ensuring accuracy and organization for event planning and follow-up.
Occasionally attend events to interact with attendees, help with set-up, and help with takedown at venues.
Required Qualifications
Detail-oriented to maintain Excel spreadsheets and correctly enter data updates.
Possess organizational skills to meet deadlines across multiple projects.
Ability to comfortably speak with parents and alumni over phone, email, and in person.
Previous experience using Microsoft Office Suite including Outlook, Word, and Excel.
Comfortable with learning to use a central database.
Ability to maintain confidentiality
Desired Qualifications
Self-motivated with ability to work independently and as part of a team
Friendly, outgoing personality with strong interpersonal skills
Problem-solving skills and resourcefulness
Special Instructions to Applicants
This position will be fully in person, 6-10 hours per week, working out of the Elliott Alumni House on the Orange Campus.
