Job Description

Administrative Aide 1

The Administrative Aide will support the Division of General Internal Medicine with a variety of administrative and operational responsibilities while gaining exposure to an academic medical and healthcare environment. The position provides experience working alongside administrative staff, faculty, physicians, and other healthcare professionals.

Responsibilities include, but are not limited to, triaging and organizing faxes, mail, and documents; maintaining files and departmental records; updating databases and spreadsheets; compiling data and assisting with reports; supporting meetings, events, and special projects; and delivering documents to Tulane campus offices and affiliated hospitals and clinics. Additional administrative duties and projects may be assigned based on departmental needs.

This position is well suited for students interested in gaining professional experience in healthcare administration, academic medicine, public health, business, or related fields.

Responsibilities

• Assisting with day-to-day operations of the department
• Helping with or preparing for department events
• Answering and operating departmental phones, emails, or other correspondence
• Supporting department staff
• Answering student, faculty, staff, or University visitor questions
• Providing customer service
• Updating and maintaining department files
• Demonstrating professional verbal and written skills
• Using Microsoft, Adobe, or other computer or departmental programs
• Creating social media material and marketing materials
• Helping with or preparing for department events

Qualifications

• Active enrollment as a student at Tulane University
• A Federal Work Study Award

About Us

This position will help student employees demonstrate and cultivate the career readiness competencies in accordance with the National Association of Colleges and Employers (NACE).

Only students with federal work study will be considered.

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.