Objective of job

The role acts to support effective financial steering and operational efficiency of the department by ensuring transparent budget control, driving continuous process optimization, and enabling smooth cross-functional coordination across stakeholders.

Task description

Budget Control & Financial Steering
• Support the preparation, tracking, and periodic review of departmental budgets and forecasts
• Monitor budget consumption, identify deviations, and provide transparency on cost development
• Support financial analysis and reporting to enable management decision-making
• Coordinate with Finance and stakeholders to ensure alignment on budget planning and execution

Process Optimization
• Identify inefficiencies in existing processes and support improvement initiatives
• Drive standardization and documentation of key operational processes
• Collaborate with relevant stakeholders to implement optimized workflows and ensure sustainability
• Support digitalization and automation initiatives (e.g., tools, reporting processes)

Cross-department Coordination
• Act as coordination interface between different departments (e.g., Finance, R&D, Operations)
• Align requirements, timelines, and dependencies across stakeholders
• Support preparation of meetings, collect inputs, and follow up on action items
• Ensure transparent communication and smooth collaboration across functions

Reporting & Management Support
• Prepare regular reports and presentations for management review
• Consolidate inputs from various teams and ensure data consistency
• Support decision-making by providing structured insights and analysis
• Track key actions and ensure timely follow-up

Qualification
Professional Experience
• Experience in Business Excellence, Business Operations and Coordination, PMO or Management Consulting
• Proven experience in management reporting, budget monitoring or financial steering
• Strong background in organizing and steering management or operational meetings
• Experience working in a complex, cross functional or international environment
Skills & Competencies
• Strong analytical and structuring skills; able to turn complex topics into clear management ready outputs
• High attention to detail combined with a strong big picture mindset
• Excellent stakeholder management and communication skills, including interaction with senior leadership
• Confident in moderating meetings and driving decisions and follow ups
• Proactive, hands on, and solution oriented working style
Tools & Technical Skills
• Advanced skills in PowerPoint and Excel (management presentations, tracking, dashboards)
• Familiarity with collaboration and meeting tools (e.g. Teams, SharePoint) is a plus
Language
• Business fluent English
• Additional language(s) depending on local context are an advantage