Job Description

Position Strategic Executive Assistant to the Director

Salary PHP 75,000 - 85,000 / month

Working Hours & Conditions Aligned with AU hours; full-time - remote

We're looking for a highly capable Strategic Executive Assistant to become the Director's right-hand person.

This is far more than diary management. You'll help organise the Director's thinking, research opportunities, evaluate new ideas, coordinate projects, and ensure initiatives move from concept to execution.

You'll be someone the Director can throw ideas at, knowing you'll ask the right questions, investigate whether they're commercially viable, and either build an implementation plan or explain why the idea may not be worth pursuing.

RESPONSIBILITIES

• Strategic Support
• Act as the Director's trusted sounding board for new ideas and business initiatives
• Research new opportunities, suppliers, technologies and market trends
• Evaluate ideas based on commercial viability, cost, risk and return on investment
• Prepare business cases and recommendations
• Break large ideas into actionable project plans
• Prioritise initiatives based on business objectives
• Executive Support;
• Manage the Director's diary, meetings and priorities
• Prepare meeting agendas and briefing documents
• Take meeting minutes and ensure action items are completed
• Manage email correspondence and follow-ups
• Coordinate travel and appointments when required
• Project Coordination
• Track strategic projects from concept through to completion
• Coordinate internal teams and external stakeholders
• Follow up outstanding actions and deadlines
• Produce project status reports
• Keep initiatives moving without constant direction
• Research & Analysis
• Conduct competitor and market research
• Investigate new software and technologies
• Source suppliers and obtain pricing
• Analyse data to support decision making
• Prepare presentations and executive reports
• Process Improvement
• Identify inefficiencies across the business
• Recommend improvements to systems and workflows
• Develop Standard Operating Procedures (SOPs)
• Assist with implementing automation and AI tools
• Document business processes
• Communication
• Liaise with clients, suppliers and subcontractors
• Coordinate with project managers and administration staff
• Prepare professional reports and presentations
• Represent the Director professionally when required

Requirements

QUALIFICATIONS

• Essential
• 5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff
• Exceptional organisational skills
• Strong commercial awareness and business acumen
• Excellent research and analytical abilities
• Advanced Microsoft Office and Google Workspace skills
• Outstanding written and verbal English
• Ability to work autonomously and solve problems independently
• Strong project management skills
• High attention to detail
• Desired but not required
• Experience with:
• Monday.com
• Asana
• ClickUp
• Notion
• Microsoft Planner
• Power BI
• ChatGPT and AI productivity tools
• Construction or engineering industry experience

IDEAL CANDIDATE

• We're looking for someone who naturally thinks like a business owner.
• Someone who doesn't simply complete tasks but asks:
• Is this the best way?
• Is there a smarter option?
• What's the return on investment?
• What could go wrong?
• How do we make this happen efficiently?
• You'll be proactive, commercially minded, highly organised, and comfortable taking ownership. You'll thrive in a fast-paced environment where no two days are the same and enjoy helping turn ideas into tangible business outcomes.

TYPICAL RESPONSIBILITIES AFTER 90 DAYS

• Become the Director's primary point of coordination for strategic initiatives
• Independently research and assess new business ideas before presenting recommendations
• Manage key internal projects from planning through execution
• Produce executive dashboards and progress reports
• Improve internal systems and workflows
• Reduce the Director's administrative workload by proactively managing priorities and follow-ups
• Ensure strategic initiatives continue progressing without requiring constant oversight