Job Description

Role Purpose

The Storekeeper is responsible for maintaining accurate parts inventory, coordinating stock orders and local purchases, and ensuring that warehouse operations comply with company and dealer standards. The role ensures timely availability of parts, accurate stock records, proper storage and location management, and effective coordination with suppliers, freight forwarders, branches, insurance companies, and internal departments.

Key Responsibilities

• Follow up on parts orders and local purchase orders to ensure timely availability of required parts.
• Receive and verify incoming stock against supplier invoices and supporting documentation.
• Identify, document, and report discrepancies, shortages, or damages in incoming shipments and initiate claims where required.
• Coordinate with freight forwarders regarding incoming and outgoing shipments, delivery schedules, and related documentation.
• Coordinate with insurance companies regarding claims for stock damaged during transportation.
• Prepare stock orders based on system-generated demand through SAP and submit Stock Transfer Orders (STOs) to the PDC.
• Prepare VOR (Vehicle Off Road) orders and coordinate with the Inventory Controller to place the required orders.
• Follow up on VOR orders, monitor their status, and maintain accurate records.
• Prepare Purchase Orders (POs) for local purchases based on workshop and retail counter requirements.
• Ensure all purchased parts and materials are received in first-class condition, are fit for their intended purpose, and match the approved invoice and purchase requirements.
• Strictly follow established SOPs, inventory procedures, and documentation requirements.
• Control and monitor parts transfers to and from other branches.
• Create and maintain appropriate parts locations and storage systems in coordination with warehouse personnel.
• Maintain accurate bin locations and storage identities to ensure parts can be easily located, tracked, and controlled.
• Ensure the cleanliness and proper condition of the warehouse, shelving, stock, machinery, and equipment.
• Regularly inspect and report the condition of warehouse machinery, equipment, and vehicles.
• Ensure stock is properly secured and protected against unauthorized access, withdrawal, loss, or damage.
• Maintain the accuracy and integrity of the warehouse location system at all times.
• Coordinate with the Accounts Department and ensure all required documents, including GRNs, are submitted on time.
• Conduct periodic perpetual inventory counts and investigate discrepancies to maintain inventory accuracy.
• Identify slow-moving, obsolete, damaged, and defective parts and report findings to the National Parts Manager.
• Monitor inventory levels and support effective stock planning to minimize shortages and excess inventory.
• Maintain accurate records of inventory movements, stock orders, transfers, purchases, and related documentation.
• Ensure warehouse and inventory operations comply with applicable health, safety, quality, and environmental standards.
• Perform any other duties as assigned by the National Parts Manager.

What We're Looking For

• Minimum 3–5 years of relevant experience in parts inventory, warehouse operations, automotive parts, or a similar capacity.
• Experience in automotive dealership or workshop parts operations is preferred.
• Strong knowledge of parts inventory management, stock control, warehouse operations, and procurement processes.
• Experience handling VOR orders, stock transfers, local purchases, GRNs, and inventory counts.
• Practical experience using SAP or similar ERP/inventory management systems.
• Good understanding of warehouse storage, bin management, stock location systems, and inventory accuracy.
• Strong attention to detail and ability to identify discrepancies and inventory issues.
• Bachelor's Degree, Diploma, or equivalent qualification.
• Fluency in English is essential; Arabic is preferred.
• Computer literate with good knowledge of standard computer applications.
• Strong coordination and communication skills with suppliers, branches, freight forwarders, insurance companies, and internal departments.
• Good organizational and problem-solving skills.
• Ability to manage multiple orders and priorities while meeting operational deadlines.

Why Join Ali & Sons?

At Ali & Sons, you will have the opportunity to build your career within a professional automotive environment and develop your expertise in Storekeeper, warehouse operations, procurement, and supply chain coordination.

You will work closely with experienced automotive and parts teams while contributing directly to maintaining efficient stock availability and supporting smooth workshop and retail operations. Join Ali & Sons and become part of a team focused on operational excellence, accuracy, customer service, and continuous improvement.