Job Description

Stores In charge

About Us:
In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allow our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do.

Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. our world-class technologies, our systems, equipment and services must create solutions that help our customers stay ahead.

Please feel free to peruse our website www.alfalaval.com

Purpose of job:

We are seeking a highly skilled & experienced store in charge responsible for managing Stores, Inventory Control, and Dispatch operations ensuring material availability, accurate stock, and on-time customer deliveries. Knowledge of ERP (SAP/Oracle/Tally), GST, e-way bills, and inventory control.

This role reports to Service Centre Manager and would be responsible for:
• Receive, inspect, and post GRN for all incoming materials
• Maintain inventory accuracy (>98%) with proper binning, FIFO/FEFO, and cycle counts
• Issue materials to production as per BOM and maintain traceability.
• Prepare invoices, e-way bills, packing lists, and coordinate dispatches.
• Ensure proper packing, loading, lashing, and dispatch documentation.

The role would encompass:

Inbound & Stores Operations

• Manage receiving, unloading, and inspection of incoming materials.
• Ensure timely GRN (Goods Receipt Note) posting with PO–GRN–Invoice matching.
• Coordinate with QA for inspection, NCR, quarantine, and approvals.
• Implement FIFO/FEFO, material segregation, labeling, and proper binning.
• Maintain well-organized storage areas, racking systems, and 5S compliance.

Inventory Control & Planning

• Maintain >98% inventory accuracy between physical stock and ERP.
• Manage cycle counting, annual stock audits, variance analysis & corrective actions.
• Maintain Min–Max levels, ROP, safety stocks, and support MRP planning.
• Track slow-moving/non-moving (SLOB) items and initiate disposal/rework recommendations.
• Maintain traceability: batch/lot/serial number records and shelf-life tracking.

Material Issue & Production Support

• Issue materials to production as per BOM, reservations, and pick lists.
• Manage returnable/non-returnable materials, RTV to vendors, and replacement processes.
• Support KANBAN, VMI, and lean inventory systems where applicable.

Dispatch & Outbound Logistics

• Plan dispatches based on sales orders, customer schedules, and production readiness.
• Prepare packing lists, invoices, delivery challans, e-way bills, and e-invoices.
• Ensure correct HSN, GST, weights, dimensions, and consignee details.
• Coordinate with QA for final inspection, IB Update ,COC issuance, and final approval.
• Oversee packing as per customer standards / ISPM-15 / internal specifications.
• Manage vehicle loading, lashing, sealing, and gate-out compliance.
• Coordinate with Indirect Purchase , Book transport (FTL/LTL), coordinate with transporters, and share dispatch intimation.
• Track shipments until delivery and ensure timely POD collection.

Compliance & Documentation

• Ensure statutory compliance
• Ensure statutory compliance:
• GST documentation E-way bills & IRN generation
• Delivery challans
• Export shipping documents (if applicable)
• Maintain audit records for ISO/IATF/Customer audits.
• Maintain item master data: UoM, HSN, lead time, MOQ, vendor codes, etc.

Cost, Efficiency & Continuous Improvement

• Update / Dispatch Instructions sheet / Feedback tag/ barcode/RFID systems and digital tools for stores & dispatch.
• Drive 5S, lean improvements, and process standardization.

Qualifications & Experience

Education Diploma/Degree in Mechanical/Industrial Engineering or Commerce; PGDM in SCM preferred.

Experience 5–10 years in Stores, Inventory, and Dispatch roles in a manufacturing environment.

ERP/System Skills SAP MM/WM/SD, Oracle, MS Dynamics, Tally, barcode/RFID systems, MS Excel (advanced functions).

Certifications (added advantage): APICS CPIM/CSCP, Six Sigma Green Belt, ISO Internal Auditor.

Skills & Competencies

• Strong knowledge of inventory management, stock control, and material planning.
• Working knowledge of GST, HSN classification, e-way bill, and dispatch compliance.
• Ability to handle packaging requirements and heavy/fragile materials.
• Good communication, vendor coordination, and customer-handling skills.
• Leadership capability and problem-solving (5 Why, RCA, fishbone).
• Familiar with 5S, lean manufacturing, and safety practices.

Why should you apply:

• We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers.
• An exciting place to build a global network with different nationalities.
• Your work will have a true impact on Alfa Laval’s future success; you will be learning new things every day.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioural traits can provide important
insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

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