Job Description

This role is responsible for ensuring the accuracy of stock valuation and compliance with financial policies by monitoring costs, reconciliations, and integrity checks across systems, while supporting inventory management processes in SAP. It also oversees stock reconciliations, pricing validation, and audit controls to maintain financial integrity and provide timely reporting for management and auditors.

Stock Valuation

• Monitor the stock costs and for correctness and to ensure that inventory is valued in accordance with Group financial accounting policy. Costs are reviewed for reasonableness under the WAC method of stock valuation.

Daily ECS/GL Integrities

• Run daily stocks integrity reports.

• Investigate, explain the causes and correct any differences between ECS and GL stocks on a daily basis, by midday daily.

• Monitor unit costs for all the products in the system and correct any unusual movements.

• Monitor and key landed costs for all products in the system. Monitor landed cost vs accruals and correct any unusual movements.

• Ensure that all sales orders and transfers have been updated within the agreed number of days as per Financial KPIs and in the correct month.

• All Integrity requires sign-off by FC on a daily basis.

SAP Focal Point (Inventory Management and Supply)

• Provide technical support and training requirements to the system users and Central led projects

Stock Reconciliation

• Bulk Items

• Monitor and ensure all Physical Stocks are reconciled daily

• Ensure that all Logical Stocks are reconciled daily

• Produce and circulate the Stock Reconciliation dashboard on a daily basis to all stakeholders and on a weekly basis to MD.

• Pack Items

• Ensure physical stock counts are carried at the end of every quarter in accordance with laid down stock taking procedures.

• Carry out surprise stock counts during the year.

• Identify variances and their causes and task physical custodians to account for the variances.

• Identify and follow up on damaged, obsolete & slowing moving stock items.

• In-Transit Stock

• Generate daily reports of stock in transit. Perform a daily check of the ECS in transit report and identify all Orders in transit for more than one week and investigate with Distribution the cause and justification.

• Ensure weekly sign off by FC.

• Stock count. Organise and Coordinate the Quarterly and Year End Stock Takes, by ensuring that

• Timetable for Stock Takes are made available 2 weeks before period end, after sign-off by FC.

• Finance Staff is present at all locations for Stock Counts – rotations are to be agreed with the Staff and sign-off by FC.

• Auditors are informed well in advanced and have confirmed their presence on the said stock counts

• Any differences are addressed before the period close.

Month End Stock Accounting (Month End Check List)

• Carry out Manual stock reconciliation at the end of the month as a check on the stocks in JDE.

• Ensure that all orders delivered within the month are billed with in the same month.

• Transfer to Balance Sheet all Stock Items, with the reversing entries at the beginning of the next month

• Provide all month end reports to Central Team within agreed timeline

Gain Loss Review

• Daily Review of gain loss to ensure correctness and ensure sign off by FC.

• Fully investigate and provide appropriate reasons for above tolerance Gain or Loss.

• Provide the necessary information to Central Team for all queries relating to Gains and Losses

Margins review

• Prepare the weekly margin file

• Analyse and report on margin consistency with respect to business pricing and supply costing

• Supply:

• Ensure correctness of the Stock Valuation model in ERP.

• Validate the “Transfer Pricing” model produced by the Supply Team

• Pricing:

• Verify and validate the Pricing as produce by the Business (Compliance to MoA)

• Verify and validate Discounts as practiced by the Business (compliance to MoA)

• Weekly review of margins and sign off by FC.

Pricing

• Review pricing log in accordance with MoA and sign off the Pricing log.

• Monthly exception reports for expired pricing conditions and duplicate pricing conditions are monitored and corrective action taken.

• Ensure that all Pricing master data is periodically reviewed (by business owner) for continuing validity.

Audit and Internal Control Accountabilities

• Prepare the main schedules required for Audit on a Monthly basis by WD5

• Manual Stock Reconciliation

• VEK Reconciliation, etc…

• All Reconciliation to be signed-off by FM and FC before GL Close on a monthly

• Ensure that the Internal Controls Framework on stock is reviewed and validated every quarter with sign-off of FC

• Convene and coordinate Quarter End and Year End Stock Take/Count

• Integrated Business Planning

• Support the monthly IBP Cycle through validation of the volumes and margin output

Requirements

• Bachelor’s degree in Accounting, Finance, or related field

• Professional certification (e.g., CIMA, ACCA, CPA)

• 5 years extensive of experience in inventory or stock accounting

• Experience with ERP systems (e.g., SAP, Oracle, Sage, Pastel)

• Good knowledge on the Namibian Tax Laws

• Ability to function effectively in a multi-tasking environment

Closing Date: 09 July 2026