Job Description

Requisition No: 874765

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 19TH CIRCUIT- ADMINISTRATOR I - 21011482

Pay Plan: State Attorneys JAC

Position Number: 21011482

Salary: $37,645.00

Posting Closing Date: 10/28/2026

Total Compensation Estimator Tool

Victim Services Division

Position Title: Administrator I

Classification: Administrative Support / Clerical

Salary Range: $37,645

Reports To: Victim Services Division Administration

Position Summery

The Clerical Assistant performs a variety of routine to moderately complex clerical and administrative duties in support of the Victim Services Division. Work requires attention to detail, accuracy, the ability to follow established procedures, and the exercise of independent judgment. The role involves maintaining office systems, supporting staff, and interacting with the public, criminal justice partners and Victim Services Division personnel in a professional manner.

Key Responsibilities:

Administrative & Clerical Support

• Entering, updating, retrieving, verifying, and deleting information in case management and office systems.
• Edit, proofread, and prepare correspondence, reports, and documents for accuracy and completeness.
• Scanning documents and uploading them to electronic case files
• photocopying, printing and distributing materials. Prepare, sort, distribute, and process incoming and outgoing mail.
• Serve as Victim Services Division receptionist; attend visitors and provide general information.
• Answer multi-line telephone systems; take and relay messages accurately.
• Interact professionally with victims, the public, criminal justice partners, and colleagues.
• Operate standard office equipment including computers, scanners, copiers, and printers.
• Maintain office supply inventories; requisition, order, receive, store, and distribute supplies.
• Assist administrative staff with preparing reports, letters, and other correspondence
• Assist in developing or improving clerical procedures when directed.
• Running statistical reports and completing special assignments.
• Performing other duties as assigned

Compliance & Accountability

• Follow all applicable statutes, rules, regulations, and agency policies.
• Maintain confidentiality and comply with Public Records requirements.
• Ensure accuracy, completeness, and security of all data entered or maintained.
• Participate as a cooperative and reliable team member.
• Maintain dependable and consistent attendance during scheduled work hours
• Perform work accurately and within established deadlines
• Comply with all applicable Public Records laws, statutes, and policies

Knowledge, Skills & Abilities

• Knowledge of standard clerical practices, and office procedures.
• Skill in data entry, proofreading, and accurate recordkeeping.
• Skill in operating office software applications and equipment.
• Ability to read, comprehend, and follow written and verbal instructions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to organize work, manage time effectively, and meet deadlines.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and observe legal and ethical obligations.

Minimum Qualifications

• Education: High School Diploma or equivalent.
• Experience: One (1) year of clerical, administrative, or customer service experience; or an equivalent combination of training and experience.

Preferred Qualifications:

• Experience in government, court, criminal justice, or human services setting.

Special Requirements

• Must comply with all agency training requirements.
• Must live in and can travel as required within the 19th Judicial Circuit.
• Required to pass a background screening consistent with agency standards.

Only candidates completing our office application will be considered. See below for application instructions.

Please email completed Office applications to hrsupport@sao19.org

Applications can be downloaded from our website: www.sao19.org

Agency Overview:

Pursuant to Article V, Section 17, of the Constitution of the State of Florida, the State Attorney is charged with the duty of faithfully executing and enforcing the laws of the State of Florida.

The Florida State Constitution provides that there be an elected State Attorney in each of the twenty judicial circuits. The State Attorney is the prosecuting officer of all the circuit and county trial courts.

Consistent with and necessary to the performance of these duties, the State Attorney provides personnel and procedures for the orderly, efficient and effective investigation, intake and processing of all felony, misdemeanors, criminal traffic, juvenile and specially enumerated civil cases referred by law enforcement, other state, county and municipal agencies and the general public.

Conditions of employment with the State of Florida:

• Proof of citizenship or the legal right to work in the United States.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.