Job Number:

Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600+ schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

The Facilities Department is responsible for managing the day-to-day operations of CPS schools, modular buildings, annexes, and administrative offices. The department ensures that the district’s schools and facilities are clean, safe, heated and cooled, and dry.

Under the direction of Staffing Manager, the Staffing Specialist will be responsible for the processing of transactions related to staffing, including recruitment, temporary staffing, transfers, discipline, and working with union representatives, as well as over 1200 custodial staff, providing support in responding to routine inquiries and employee concerns, and assisting the department in overall staffing operations.

The Staffing Specialist will be held accountable for the following responsibilities:

• Assist Staffing Manager with the discipline and grievance process for union employees, scheduling meetings and hearings related to discipline, grievance, and investigations as well as representing the department at these, if needed.

• Addressing employee concerns related to staffing at sites, verifying employee hours, and approving overtime while using relevant industry and department benchmarks.

• Assisting with the hiring process by reviewing resumes, scheduling interviews, conducting phone screens, and processing paperwork.

• Responding to routine inquiries related to policies and procedures, payroll, bid process, and other employment-related matters.

• Support training activities during professional development days and new hire orientation.

In order to be successful and achieve the above responsibilities, the Staffing Specialist must possess the following qualifications:

Education Required:

• High School diploma or equivalent is required.

• Bachelor’s Degree is highly preferred.

Experience Required:

• Minimum of five (5) years of related professional work experience, including the following, is required:

  • Minimum three (3) years of progressive human resource experience, including responsibility for maintaining computer systems.

  • Customer experience and working with all levels of management.

  • Experience with MS Office (Word, Excel, Access, PowerPoint, and Outlook), Google suite.

• Experience supporting working in a union environment is preferred.

• Experience working with confidential information is preferred.

• Experience with HRIS systems is preferred (e.g. Peoplesoft, Taleo, Oracle, and Kronos).

Knowledge, Skills, and Abilities:

• Solid planning and organizational skills and capable of developing work plans and following through to their completion with limited direction and oversight.

• High standards of support personnel, ethical behavior, and professionalism; able to maintain objectivity and confidentiality with highly sensitive information.

• Superior organizational, time management, analytical and problem-solving skills.

• Strong written and verbal communication skills.

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

Benefits:

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:

Medical Plan Options

Pharmacy

Dental

Vision

Behavioral Health & EAP

Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:

Basic Life Insurance

Life and Disability Insurance

Pension Plans

Supplemental Retirement Plans (403(b) and 457(b))

Flexible Spending Accounts (FSAs)

Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values the well-being of its employees and offers competitive paid time off policies:

Paid Leave

Sick Leave

Vacation Days

Parental Leaves

Short-Term Disability

Religious Holidays

Leaves

Reference the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.

Conditions of Employment:

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.