Job Description

Your Role

The Staffing Coordinator, Advanced, will report to the Senior Manager, Talent Acquisition Operations. The Staffing Coordinator provides vital administrative and operational support to the recruiting team, ensuring a smooth and positive experience for candidates and hiring managers throughout the hiring process. This role manages interview scheduling, pre-employment background checks, onboarding coordination, and employment eligibility processes such as I-9 verification and E-Verify submissions.

Your Work

In this role, you will:

• Coordinate both standard and complex interviews between candidates and hiring teams
• Communicate interview details promptly and professionally to all parties
• Coordinate interview logistics, including booking conference rooms and arranging travel accommodations when required
• Initiate and monitor pre-employment background checks and drug screening through an authorized provider
• Ensure all background checks adhere to established company standards
• Verify that all pre-employment procedures have been finalized and properly documented prior to the commencement of employment
• Communicate onboarding details in a timely manner to new hires and hiring managers
• Ensure interview and background check trackers are maintained with accuracy, collaborate effectively when appropriate, and obtain necessary approvals in line with established business protocols
• Offer in-person support to facilitate the onboarding process for new employees on their first day
• Initiate the I-9 process for designated new hires and confirm completion as required by federal regulations
• Process and maintain E-Verify submissions accurately and within required timeframes
• Ensure hiring practices comply with company policies and employment regulations
• Maintain up-to-date candidate and new hire information in the Applicant Tracking System (ATS) and HR systems
• Generate reports on hiring activity, background check status, and onboarding metrics as needed
• Provide administrative assistance to the Talent Acquisition and HR teams as needed
• Help drive a positive candidate experience by maintaining clear communication and professionalism at every stage
• Additional responsibilities may be assigned as required to meet business needs

Your Knowledge and Experience

• Requires at least 5 years of prior relevant experience
• High School Diploma or GED highly preferred
• Requires experience in human resources, recruitment coordination, or administrative support
• Requires strong knowledge of I-9 and E-Verify compliance processes
• Requires experience initiating, monitoring and adjudicating pre-employment background checks, to include drug screen results
• Requires excellent organizational and time management skills with strong attention to detail
• Requires proficiency with Microsoft Office Suite and experience using an Applicant Tracking System (ATS) or HRIS
• Requires strong interpersonal and communication skills; able to handle sensitive information with confidentiality
• Must be located in or near Woodland Hills, California, with the ability to work onsite weekly or as required to meet business needs

Hybrid

This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.

Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.