Job Description

SHINE Systems is pipelining for a Staff Operations Administrative Support Officer to provide executive administrative support to senior leadership for our customer. This role supports daily office operations and leadership coordination in a dynamic, high-tempo environment.

The ideal candidate will have experience supporting senior executives, managing competing priorities, and ensuring administrative processes run efficiently in mission-focused organizations.

Responsibilities

· Manage executive calendars, schedules, and appointments to support leadership priorities and operational requirements

· Draft, edit, and prepare executive-level correspondence, guidance, and summary documents

· Coordinate and process travel orders and related travel documentation in accordance with government procedures

· Manage and track taskings using DARTs, including ingesting, cataloging, organizing, distributing, monitoring progress, providing status updates, and closing out both DARTs and non-DARTs taskings as required by the COR/TPOC

Required Qualifications

· Minimum 5 years of experience in an executive assistant or executive support role, preferably supporting the Department of Defense (DoD) or the Intelligence Community

· Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Experience using DARTs for task management, including coordinating, tracking, and closing taskings

· Demonstrated ability to operate effectively in fast-paced, high operational environments

Preferred Qualifications and Skills

· Experience supporting the Department of Defense (DoD) or Intelligence Community

· Excellent written and verbal communication skills

· Ability to work independently and manage priorities with minimal supervision

Required Security Clearance

· Top Secret/SCI with CI Poly

Education

· Bachelor’s degree (Business Administration or related field preferred)

Location

· Reston, VA 20191