Job Description

Job Requisition ID: 54430
Opening Date: 03/23/2026
Closing Date: 04/06/2026
Agency:Department of Revenue
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: Spanish
Salary: $6,242 - $7,866/mo.; ($74,904 - $94,392/yr.)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? Then consider working for the Illinois Department of Revenue. We are hiring a Staff Assistant – Spanish Speaking (ADMINISTRATIVE ASSISTANT II) for our Human Resources Office located in Springfield, IL. This position is responsible for providing support to the IDOR Human Resources (HR) Director and Staff, assisting with recruiting events, and effectively communicating HR and employment information to bilingual employees and job seekers, among other duties. If you are knowledgeable in HR processes, possess strong organizational skills, and are an experienced communicator, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!

Essential Functions

• Under administrative direction, serves as confidential staff assistant to the Human Resources Director.
• Researches, gathers information and independently performs special projects, reports and studies as directed by the Human Resources Director, some of a sensitive and confidential nature.
• Assists in preparation of proposals for HR initiatives at the HR Directors direction.
• On behalf of the HR Director, addresses and responds to audit requests associated with hiring, classification, personnel transactions, payroll, benefits, and all other aspects of human resources.
• Administers support functions for the Human Resources office.
• Coordinates labor relations issues between the Labor Relations Office, HR Office, Internal Affairs Office, Program Areas and Equal Employment Opportunity (EEO) Officer.
• Serves as the agency primary point of contact for general inquiries regarding the Upward Mobility Program (UMP).
• Performs liaison work between agencies and representatives of private organizations.
• Serves as backup to Recruiting.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.
• Requires the ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.

Preferred Qualifications

• One (1) year of experience coordinating, processing and distributing human resources information to executive staff.
• Two (2) years of experience working with Microsoft Office or similar software systems to include but not limited to, Microsoft Word, Excel, Outlook, PowerPoint and Teams.
• One (1) year of experience coordinating and managing audit requests with auditors and organizational areas being audited.
• Two (2) years of experience communicating in English and Spanish, technical Human Resources information into information that is understandable by all audiences.
• Two (2) years of experience gathering information and creating detailed reports.
• Two (2) years of experience developing, installing, and evaluating new methods, procedures, and performance measures.
• Two (2) years of experience preparing and maintaining outlook calendars and schedules for a supervisor or a group of employees.

Conditions of Employment

• Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
• Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday; 8am - 4:30pm
Headquarter Location: 101 W Jefferson St, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Brent Stice
Email Brent.Stice@Illinois.gov
Posting Group: Office & Administrative Support

Agency statement

The Illinois Department of Revenue (IDOR) is responsible for administering the state's tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.

IDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com