Job Description

Posting number: 18431

Department: Airport

Division: Airport Directors Office

Job classification: Staff Assistant

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Professional, Customer Service, Office and Administrative Support

Summary

Staff Assistant - Colorado Springs Airport

In this executive support position, you will be responsible for providing high-level support to the Director of the Colorado Springs Airport. You will perform a variety of highly complex administrative duties and coordinate operational programs.

As a Staff Assistant, you will:

• Compose and prepare correspondence and reports for both internal and external use, including agenda requests, memorandums, letters, training materials, and maintain confidentiality related to Director communications and records
• Serve as the liaison between the Office of the Airport Director, other City departments, Airport Advisory Commission, boards, committees, and external partners
• Coordinate, monitor, and participate in projects and functions to support the Director
• Coordinate assigned services and program activities with other City staff, external organizations, and the public
• Respond to and resolve inquiries and complaints; respond to requests for information
• Coordinate and execute department staff meetings (in-person and virtual) and employee engagement initiatives, including developing agendas and presentations, managing logistics, and recording and distributing meeting materials and resources
• Organize staff meetings and off-site conferences and workshops; make reservations and travel arrangements; prepare travel advance requests and expense summaries, and develop agendas, record transactions, compile information, and track assignments
• Provide assistance in the development of assigned budget; collect and analyze financial data, and monitor expenditures
• Support continuous improvement efforts related to administrative processes, communication workflows, and operational efficiency within the department
• Other duties as assigned

Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

We are looking for candidates who demonstrate:

• Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Knowledge of public-sector and Airport clerical and accounting procedures
• Knowledge of proper English usage, spelling, punctuation, and grammar
• Ability to establish and maintain effective working relationships
• Ability to maintain confidentiality and use good personal judgment and discretion
• Ability to communicate clearly and concisely, orally and in writing
• Strong customer service commitment and excellent interpersonal skills

Examples of duties

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

• High school diploma or GED supplemented by additional specialized training in secretarial sciences, accounting, or other related field
• Five years of full-time administrative support experience, including experience in an executive support role

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience as an executive assistant
• Experience developing budgets, maintaining expense accounts, and completing purchasing
• Experience working in a municipal government setting
• Experience in event planning

Supplemental information

Please contact Katie McLaughlin at katie.mclaughlin@coloradosprings.gov for any questions about this position.

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