Job Description

Job Requisition ID: 53517

Start Date:
Closing Date: 03/03/2026
​Agency: Department of Healthcare and Family Services

BPIS: 08014
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,637/monthly; Full Salary Range $5,637 - $6917/monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Office of Inspector General (OIG) for the Department of Healthcare and Family Services is seeking a highly capable and experienced professional to serve as an Administrative Assistant I. The successful candidate for this challenging and rewarding role will work collaboratively and professionally with the OIG Deputy of Investigations and Internal Affairs. The ideal candidate will gain knowledge of all Bureaus within OIG and become familiar with the OIG mission, goals, and objectives. The ideal candidate will demonstrate the ability to exercise sound judgment in the identification of priorities, to work collaboratively with internal and external partners, to proactively address issues, and to ensure timely completion of all work. In additional to strong office administration skills, the ideal candidate will exhibit strong interpersonal skills to achieve set goals while demonstrating independent initiative and be a strong written and verbal communicator.

HFS values employees with different backgrounds, life experiences, and talents.

Employees receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

If you are seeking a new opportunity, and this position appeals to you, please apply today!

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Essential Functions

• Serves as Staff Assistant to the Deputy Inspector General for Investigations in the Office of Inspector General
  (OIG)
• Serves in a liaison capacity as an informational channel to and from the Deputy Inspector General
• Performs a variety of sensitive, administrative duties
• Prepares and reviews written work product
• Attends and participates in various meetings to keep informed or proposed changes in current policies and
  program activities
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated
  above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college, preferably with courses in public administration or business administration
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program

Preferred Qualifications

• Two (2) years of experience utilizing Microsoft Office Suite (Word, Excel, Power Point) to process confidential reports
• Two (2) years of experience utilizing Adobe products processing confidential reports
• One (1) year of experience working as an administrative assistant for a public or private organization
• One (1) year of experience serving as a liaison for management in meetings
• One (1) year of experience working with an investigative or compliance team
• One (1) year of experience developing working relationships with internal and external stakeholders
• One (1) year of experience responding to program and operational inquiries from agency staff and other organizations
• One year (1) of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization

Conditions of Employment

• Requires the ability to pass a background check and self-disclosure of criminal history
• Requires the ability to maintain and utilize state issued equipment such as a laptop
• Requires ability to travel in the performance of duties, with overnight stays as appropriate
• The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description

Work Hours: Monday - Friday 8:00 am to 5:00 pm
Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607
Work County: Cook
Email HFS.DPASApps@illinois.gov
Posting Group: Office & Administrative Support

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com