Job Description

Job Title: Accounts Payable Staff Accountant

Reports To: Controller

FLSA Status: Exempt

Department: Administrative Level: P3

Job Purpose:

An Accounts Payable Staff Accountant manages daily vendor payments, processes invoices, matches purchase orders, reconciles accounts, and assists with month-end financial closing using Sage Intacct. This hybrid role blends routine accounts payable tasks with broader general ledger accounting duties.

The Accounts Payable Staff Accountant ensures accurate, timely processing of all company disbursements and supports the accounting department with general ledger maintenance, expense reporting, and financial reporting. The role is responsible for daily adherence to all AP and AR policies and GAAP compliance.

Who We Are

Established in 1970, Serving Seniors helps San Diego County’s low-income seniors overcome poverty through whole-person, wraparound support including meals, housing, health and social services, and enrichment activities. We work at numerous sites across the county and in the homes of hundreds of homebound seniors. Our flagship Gary & Mary West Senior Wellness Center in downtown San Diego is unlike any other senior center in the nation. Bringing together a range of supportive services under one roof, the Senior Wellness Center operates 365 days a year and offers two floors of integrated care, including health and social services, housing navigation, enrichment activities, lifelong learning, a Cyber Café and linkage to over 25 onsite direct service partners, including a senior dental center. Last fiscal year, we provided over 1.5 million meals and coordinated services to over 13,265 older adults.

Our Mission: Helping seniors in poverty live healthy and fulfilling lives.

Our Vision: All seniors, regardless of income, are able to thrive, engage in their communities, lead purposeful lives, and have a place they call home.

Our Core Values:

Advocacy - Acknowledging and supporting the needs of older adults at the individual, community, and policy-level.

Person-Centered - Seeing the whole person, providing coordinated support, and treating all with dignity and respect.

Integrity – Representing the values of honesty, trust, and transparency within our community.

Compassion & Empathy – Approaching our work with a heartfelt desire to better understand and serve.

Impact – Measuring and evaluating programs to ensure that for every dollar invested, there is a positive impact in the lives of those we serve.

Intentional Involvement – Promoting an environment that nurtures differences and allows individuals to be their entire, authentic selves.

Top Workplace Award Recipient

Serving Seniors has received the San Diego Union-Tribune’s Top Workplaces Award nine out of the ten years the awards program has taken place, and most recently for six years in a row from 2019-2025.

Requirements

Job Duties & Responsibilities:

• Invoice Processing: Review, code, and match vendor invoices. Review for accuracy and proper approvals. Enter Sage Intacct software.
• Payment Execution: Schedule and execute disbursements via ACH, wire transfer, credit card or checks while tracking payment terms to avoid late fees.
• Account Reconciliation: Reconcile vendor statements, investigate discrepancies, and resolve outstanding balances.
• Month-End Close: Prepare AP accruals, prepaids, and general ledger journal entries during the close cycle.
• Vendor Management: Maintain vendor master files, track W-9/1099 data, and answer vendor inquiries.
• Audit Support: Gather records and documentation for internal and external audits.
• Process Daily deposits and incoming ACH payments. Prepare daily deposits, apply payments to Account receivable invoices.
• Use modern technology and systems to create efficiencies in the AP and AR process
• Other duties as assigned

Required Qualifications:

• Education: Bachelor’s degree in accounting, Finance, or a related field.
• CPA or CPA candidate preferred
• Experience: 3 to 5 years of accounts payable or staff accountant experience.
• Software Skills: Proficiency in MS Excel (VLOOKUPs, pivot tables) and Sage Intacct accounting software
• Advanced understanding of accounting principles
• Soft Skills: High attention to detail, strong communication skills, and effective time management. Ability to work across teams and departments and explain accounting information.
• Non-Profit experience is preferred. Experience with grant accounting a plus
• Experience using Ramp business card program or similar.
• Experience using Budgeting Software, Vena or similar.

Working Conditions:

• Hybrid position – office provided onsite
• Position is regularly required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 20 pounds.
• Requires specific vision abilities to include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Experience using Vena or other budget planning software

Why our current employees enjoy working for us:

• We offer a comprehensive benefits package. Serving Seniors pays 100% of employees medical & dental coverage. (For employees who qualify for benefits)
• We offer paid holidays and paid time off to all employees
• We offer a floating holiday to all employees
• We offer up to a 3% match on 403(b) retirement plans, to all employees
• We’ve been voted a best place to work for over five years in San Diego
• We are a stable company with over 50 years of experience
• We have served thousands of older adults throughout San Diego County making a positive impact and providing a higher quality of life to these individuals

Pay : 70k - 72k salary DOE

This employer is an Equal Opportunity/Affirmative Action and E-Verify employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.