Job Description

Payroll Duties:

• Assist department supervisors with timesheet-related issues and corrections.
• Manage time and attendance adjustments, ensuring adequate supporting documentation is maintained.
• Oversee payroll processing activities in line with the Payroll Checklist and internal systems to ensure accurate data transfer across platforms.
• Verify employees are paid accurately based on documented pay rates and hours worked.
• Monitor and ensure PTO balances are correctly recorded and reflected on employee pay stubs.
• Run payroll reports and coordinate CFO approvals throughout payroll processing stages.
• Ensure proper calculation and processing of employee taxes and deductions.
• Manage documentation and adjudication of supplemental insurance and 401(k) deductions.
• Submit 401(k) funding requests within 2 business days to comply with Department of Labor regulations.
• Maintain accurate payroll packet records for audit readiness and future reference.
• Proactively report any payroll processing issues to the CFO or Director of Finance.
• Support special projects as assigned by CFO or Director of Finance.
• Track contracted hours daily and prepare weekly Full-Time Equivalent (FTE) analysis.
• Prepare quarterly payroll returns in accordance with regulatory requirements.

Financial Analyst Duties:

• Analyze and reconcile assigned balance sheet accounts, ensuring proper documentation and support.
• Recommend and post journal entries to correct or reclassify transactions based on reconciliation findings.
• Prepare and review monthly disclosure schedules as applicable.
• Post monthly journal entries accurately and within corporate deadlines.
• Assist CFO and Director of Finance in monthly operational analysis and variance reporting.
• Contribute to monthly forecast preparation and adhere to corporate reporting deadlines.
• Participate in the preparation of the annual budget and assist with financial planning tasks.
• Support internal and external audits by providing required documentation and analysis.
• Engage in special financial projects as directed by CFO or Director of Finance.

Working Conditions:

• Office setting within a hospital environment.
• Must be able to handle sensitive payroll data with confidentiality and integrity.
• Occasional extended hours to meet financial reporting deadlines.