Job Description

Part-Time Staff Accountant (QuickBooks Online)

Location: Remote (U.S.) or Hybrid if local to Waltham, MA
Schedule: Part-Time, flexible hours (approximately 20–40 hours per week, varying by month)
Compensation: $30–$35 per hour, based on experience
Engagement Type: Long-term contract with potential conversion to full-time

Cordia Resources by Cherry Bekeart is partnered with a growing, venture-backed technology company that is seeking a Part-Time Staff Accountant to join their team on a long-term basis.

This is an immediately needed role supporting a fast-growing government contracting and technology organization operating in a dynamic startup environment. The position offers flexible scheduling, meaningful responsibility, and the opportunity to transition to a full-time role as the company continues to scale. While local candidates near Waltham, Massachusetts are preferred, highly qualified remote candidates will be considered.

The Part-Time Staff Accountant will support day-to-day accounting operations and month-end close activities, ensuring accurate financial records and reliable reporting. This role works primarily in QuickBooks Online and Ramp, partnering closely with senior leadership and an external CPA to maintain strong accounting controls and financial discipline.

The ideal candidate is hands-on, detail-oriented, and comfortable working independently in a high-growth, startup environment.

Key Responsibilities

• Maintain accurate general ledger records in QuickBooks Online
• Prepare and post journal entries, including accruals, prepaids, amortization, and reclassifications
• Support and progressively take ownership of month-end close processes
• Perform balance sheet reconciliations (cash, prepaids, accruals, AP/AR as applicable)
• Investigate variances and ensure consistent, GAAP-aligned accounting treatment
• Administer and optimize Ramp workflows, including receipt collection, coding rules, approvals, and vendor mapping
• Reconcile Ramp card activity to QuickBooks Online and ensure timely, accurate posting
• Reduce exceptions related to missing receipts or miscoded transactions and support spend policy compliance
• Manage invoice intake, coding, approvals, and payment processing
• Maintain accurate vendor records and supporting documentation
• Assist with vendor onboarding and documentation standards
• Perform recurring bank reconciliations
• Maintain basic cash visibility and flag unusual activity or discrepancies
• Create and maintain lightweight accounting SOPs, including close checklists and coding standards
• Identify and recommend process improvements to enhance accuracy, efficiency, and internal controls

Qualifications

Required Qualifications

• 5+ years of accounting experience in a small company, startup, or high-growth environment
• Strong, hands-on experience with QuickBooks Online
• Experience using Ramp or similar corporate card/spend management platforms
• Solid understanding of accrual accounting and reconciliation best practices
• High attention to detail with strong accountability and follow-through
• Ability to work independently and communicate clearly with non-finance stakeholders

Preferred Qualifications

• Experience supporting recurring month-end close cycles
• Prior experience partnering with an external CPA or fractional controller
• Payroll accounting experience (including Paychex or similar systems)
• Government contracting or DoD project accounting experience
• Strong Excel or Google Sheets skills

Tools & Systems

• QuickBooks Online
• Ramp
• Google Workspace, Slack
• Microsoft Excel or Google Sheets

Schedule & Growth Path

• Flexible, part-time schedule with fluctuating weekly hours based on close cycles
• Role is projected to continue through mid-2027, with potential for earlier conversion
• Clear path to full-time employment as transaction volume and reporting needs increase

Compensation & Benefits

• Competitive hourly compensation based on experience
• Opportunity to expand responsibilities and hours over time
• Potential conversion to a full-time Staff Accountant role as the company grows

Why This Opportunity

• Long-term, stable part-time role in a growing startup
• Meaningful ownership of accounting operations rather than transactional tasks
• Direct collaboration with senior leadership and external accounting advisors
• Flexible work environment with remote eligibility

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