Job Description

Staff Accountant: Help Us Fuel the Mission!

Priority Deadline: Friday, May 29th - we will accept applications after this date.

We are seeking a meticulous and mission-driven Staff Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.

The ideal candidate is a high-integrity professional who finds joy in a perfectly reconciled account and thrives in a fast-paced, nonprofit environment. You aren't just looking for a transactional role; you’re looking to apply your 2–3 years of accounting expertise to ensure our organization remains fiscally robust as we expand our reach. If you are a detail-oriented problem solver who wants your work to contribute directly to a bachelor’s degree for College Track Scholars, we want to meet you!

The Staff Accountant is a core member of the Finance & Accounting team, reporting directly to the Controller. This role is the primary execution owner for cash receipts, accounts payable processing, balance sheet reconciliations, and regulatory compliance filings, and contributes to contract record maintenance, audit support, and department-wide financial operations.

Primary Responsibilities

Cash Management & Reconciliation

• Records cash receipts in the accounting system
• Records intra-company cash activity for Concur and payroll sweeps
• Reconciles check receipts to the check log
• Reconciles undeposited funds monthly

Prepaids & Other Assets

• Prepares prepaid rent allocation and reconciliation
• Prepares prepaid expense journal entries and maintains supporting reconciliation schedules
• Reconciles security deposits and other asset accounts

Accounts Payable & Expense Management

• Supports the AP Specialist in monitoring the accounting email inbox, responding to vendor, staff, and student inquiries
• Processes credit card reports in Concur
• Processes employee expense reimbursements in Concur
• Maintains contract records, documentation, and key date tracking in coordination with the AP Specialist

Payroll Support

• Sets up new employees in Sage Intacct upon hire

Regulatory & Compliance Filings

• Maintains records of business licenses and property tax statements for all jurisdictions
• Prepares and files business license renewals across all applicable states, counties, parishes, and cities
• Prepares and files property tax welfare exemption filings

Audit & Policy Support

• Prepares documentation and schedules in support of the annual financial statement audit
• Contributes to accounting policy training and assists with special projects as assigned

Other duties as assigned

Qualifications: First and foremost, the Staff Accountant will be a fierce advocate for College Track’s mission to equip scholars confronting obstacles to earn a bachelor’s degree in pursuit of a life of opportunity, choice, purpose, and power. Additionally, candidates bring with them the following skills, experience, and knowledge:

• Bachelor's degree in Accounting, Finance, or a related field preferred
• Minimum 2–3 years of relevant accounting experience, with demonstrated strength in transactional accounting and reconciliation
• Prior experience in a nonprofit organization with a budget exceeding $10M preferred
• Ability to work 9am-5pm Monday-Friday
• Proficiency in Microsoft Office, with strong Excel skills required
• Proficiency in Google Workspace, with strong Google Sheets skills preferred.
• Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred
• Comfort with chart of accounts structures and account-level reconciliation
• Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred

• Admin Jobs: sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet. Ability to move around an office environment and communicate with stakeholders (conveying and receiving information).

Core Competencies

• Commitment to the mission of College Track and to equitable service to scholars from underserved communities
• High degree of accuracy and attention to detail across recurring transactional and reconciliation responsibilities
• Strong organizational skills with the ability to manage multiple deadlines across monthly and annual close cycles
• Effective written and verbal communication skills; able to interact professionally with vendors, staff, and external contacts
• Demonstrated ability to work both independently and collaboratively within a team structure

Compensation and Benefits

This position is full-time exempt with a full compensation range of $69,000.00 - $83,000.00 with the exact compensation depending on experience. However, as someone new to the role, you can expect an offer around $72,500.00 - $75,999.00 to ensure internal equity while leaving room for salary growth during your time in the position.

College Track provides access to extensive benefits centered around three core areas of wellness: health care, work-life balance, and financial security. We believe time off is essential to success and provide up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment. Learn more about benefits here (bit.ly/JpBs22).

What Else You Should Know

• This is a hybrid role based in Oakland, California.
• While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.
• College Track is an equal-opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate based on race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.