Job Description

Key Responsibilities

1. Invoice Processing

· Receive, review, and process invoices in accordance with company agreements and purchase orders.

· Match purchase orders, invoices, and delivery notes; promptly address any discrepancies with internal teams.

· Process employee reimbursements while ensuring compliance with company policies.

· Proficient in handling financial processes in a multi-currency environment, with experience in foreign exchange transactions, currency revaluations, and compliance with international accounting standards.

2. Payment Processing

· Prepare payment schedules, including employee reimbursements.

· Record transactions in journals, ledgers, and other financial systems accurately and timely.

3. Account Reconciliation

· Reconcile accounts payable transactions regularly.

· Monitor account balances to ensure timely and accurate payments.

· Investigate and resolve invoice discrepancies and related issues.

4. Vendor Management

· Maintain updated vendor records and contact details.

· Communicate with vendors regarding payment status and inquiries.

· Assist in reconciling vendor statements and resolving outstanding issues.

5. Financial Reporting

· Support month-end closing activities including prepaid amortization, fixed asset depreciation, accruals, and variance analysis.

· Prepare and analyze accounts payable aging reports.

· Accrue expenses as needed and assist with year-end closing procedures.

· Contribute to the preparation of financial statements and audit documentation.

6. Compliance and Controls

· Ensure adherence to company policies, procedures, and statutory requirements (e.g., TDS, TCS, GST, MSME).

· Maintain accurate and complete financial records.

· Uphold internal controls throughout the accounts payable process.

· Develop and maintain detailed SOPs for accounting, reporting, reconciliation, and payouts.

7. Continuous Improvement

· Identify and implement opportunities for process optimization.

· Stay informed about industry best practices and evolving regulatory requirements.

8. Fixed Assets accounting

· Accurately maintain the fixed asset register by recording acquisitions, disposals, transfers, and adjustments related to Property, Plant, and Equipment (PPE). Ensure timely updates to reflect the status of all assets.

· Assist in the capitalization of assets by verifying eligibility and supporting documentation. Record depreciation in accordance with applicable accounting standards and reconcile fixed asset accounts to ensure accuracy and completeness

· Ensure all PPE-related transactions comply with relevant accounting standards (IFRS, US GAAP) and internal company policies. Maintain proper documentation and support audit requirements through accurate and transparent reporting.

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Qualifications

Education:

· Chartered Accountant (CA) or CA Inter with at least 3 years of experience in Accounting, Finance, Business Administration, or a related field.

Skills:

· Proficiency in accounting software (Oracle NetSuite preferred).

· Strong understanding of accounts payable processes and principles.

· Sound knowledge about IFRS standards.

· Advanced Excel and financial analysis skills.

· Excellent organizational and time management abilities.

· High attention to detail and accuracy.

· Strong verbal and written communication skills for effective interaction with internal and external stakeholders.

· Ability to work collaboratively across departments and manage multiple priorities.