Job Description

Posting number: FY2627-00128

Department: Scottsdale Stadium

Division: Stadium Events

Job classification: STADIUM EVENTS COORDINATOR

Posting type: Open & Promotional

Categories: Recreation, Miscellaneous, Hospitality and Tourism

Scottsdale Stadium is seeking a highly organized and energetic Stadium Events Coordinator to support a wide range of events, including Spring Training operations, community programs, and year-round facility activities. This role helps ensure every event is executed with professionalism, attention to detail, and a strong commitment to serving guests and the Scottsdale community.

Key responsibilities include:

• Coordinating event contracts with staff and promoters, providing sales packets and site tours, maintaining the booking calendar, documenting event needs, tracking agreements, and processing deposits.
• Partnering with the on-site catering provider to develop food and beverage packages.
• Preparing invoices and refunds.
• Working with internal and external marketing teams to promote Scottsdale Stadium as a premier event venue.
• Updating the Stadium’s website, social media channels, and public postings weekly.

The ideal candidate brings:

• Strong written and verbal communication skills shown through ongoing client communication.
• Experience partnering with internal and external stakeholders to smoothly plan and coordinate successful high-volume events.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $37.72/hour.

The City of Scottsdale offers comprehensive benefits designed to support your personal and professional growth including:

• 12 Paid Holidays, including 1 Floating Holiday
• Vacation Accrual starting at 10.3 hours per month, available for use as soon as it’s earned
• Sick Leave Accrual at 8 hours per month, also available immediately after accrual
• Comprehensive Medical, Dental, and Vision Coverage, including behavioral health services
• City-Paid Basic Life Insurance equal to one year of your annual salary, with optional supplemental coverage
• Tuition Reimbursement up to $2,500 per year to help you continue your education
• Participation in the Arizona State Retirement System (ASRS) — a defined benefit pension plan with mandatory employer and employee contributions currently at 11.98%, including long-term disability coverage
• Post-Employment Health Plan, employer contribution of $10 per pay period to employee's PEHP
• Supplemental Retirement Options through Nationwide (457 plan)
• Pet Insurance to help care for your animals
• Bilingual Pay Compensation for eligible employees
• Employee Wellness Incentives to support your health goals
• Free Access to multiple city-owned fitness and recreational facilities

Please visit the Human Resources and Benefits Information page for more information.

Please note:

• Be sure to check your email junk/spam folders regularly for possible notifications and/or self-schedule interview invitations from Governmentjobs.

Examples of duties

Education and Experience

• A High School diploma or General Educational Development (GED) equivalent.
• Two years of experience in coordinating a variety of events, activities and contracts.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on division/department/service assignment.

Qualifications

Click here to view the job description and full list of Essential Functions.

Supplemental information

Click here to view the job description and full list of Work Environment/Physical Demands.

Selection Process:

The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis. Depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at 480-312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at 480-312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.