Job Description

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.

Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

THE ROLE

Reporting to the Health, Safety & Environment (HSE) Department, the HSE Documentation Assistant provides administrative and document management support to the team.

WHAT ARE YOU GOING TO DO ?

Within the Health, Safety & Environment (HSE) Department, you will play a key role in providing administrative, documentation and organizational support to the team. You will contribute to the management and distribution of information, monitor departmental activities, and coordinate administrative and document management processes.

Your main responsibilities will include:

• Preparing and consolidating weekly and monthly HSE reports.
• Creating and updating presentations, dashboards and performance tracking indicators.
• Drafting service notes, summary reports, meeting minutes and other administrative documents.
• Managing the filing, archiving and document control of HSE records in compliance with established procedures.
• Organizing and coordinating meetings, including preparing agendas, scheduling meetings, booking meeting rooms and following up on action items.
• Preparing and distributing meeting minutes.
• Monitoring the receipt, validation and distribution of departmental documents.
• Coordinating business travel arrangements for the team.
• Managing access requests for systems, platforms and document repositories.
• Following up on tickets and administrative requests with the relevant support functions.
• Ensuring the quality, availability and traceability of HSE documentation.
• Contributing to the continuous improvement of the department's administrative and document management processes.

WHO ARE WE LOOKING FOR ?

• Bachelor's degree (minimum) or equivalent higher education qualification.
• Previous experience in document management or administrative support is considered an asset.
• Excellent command of French and a good level of English, both written and spoken.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
• Strong organizational skills with the ability to manage priorities effectively.
• Excellent writing, reporting and summarization skills.
• Service-oriented mindset with a high level of discretion and confidentiality.
• Strong interpersonal and communication skills, with the ability to collaborate with a wide range of stakeholders in an international environment.
• Team player with the ability to work independently and demonstrate a proactive approach.

Come along on CMA CGM’s adventure !