Job Description

The purpose of this role is to provide high-level administrative support to the CEO, CFO, and Group Operations Director for Sub-Saharan Africa.

Key responsibilities:

• Provides and often leads a full range of highly confidential and administrative support, exercising sensitivity, tact, and diplomacy
• Acts as the first point of contact for all queries – screens, redirects, and action all incoming matters, following up where required
• Prepares complex correspondence, reports, presentations, agendas, minutes, etc., using business software applications
• Receives and directs incoming calls, visitors, mail, and e-mail, prioritizing communications as appropriate
• Manages and maintains files, records, calendars, and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses
• Participates in the development and implementation of administrative standards, policies, and practices

• Coordinates events, including strategy sessions/meetings/team events / SSA leadership conferences
• Assists on projects on an ad hoc basis when needed within the SSA team
• Co-ordinates and provides logistical support for activities within the SSA department
• Assists the core pitch team on an ad hoc basis

Requirements

• 8+ years of experience in an administrative role / executive assistant role
• Knowledge of Microsoft Office 365 Suite (Microsoft Office, Word, PowerPoint, and Excel)

Attributes that would be advantageous

• Great at multitasking
• Self-starter and willing to work across a range of disciplines
• Highly collaborative
• Able to work in a high pace and high-pressure environment at times
• Can work in a high functioning team environment across all aspects of the business
• Have a sense of humour
• Be real

Location:

Cape Town

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent