Job Purpose

Plan, coordinate, and monitor assigned projects from initiation through completion. Ensure project requirements, schedules, resources, risks, stakeholders, documentation, testing, and deliverables are effectively managed in accordance with approved objectives and timelines.

Functional Responsibilities

Project Planning & Requirements

• Develop project plans covering scope, objectives, schedules, milestones, resources, and deliverables.
• Gather, analyze, and document business and functional requirements in coordination with relevant stakeholders.
• Define project activities, dependencies, responsibilities, and completion criteria.
• Ensure project requirements are clearly communicated and agreed upon before execution.

Project Execution & Coordination

• Coordinate project activities across internal departments, business units, and external service providers.
• Monitor the execution of project plans and ensure activities are completed according to approved schedules.
• Facilitate project meetings and follow up on agreed actions, decisions, and outstanding requirements.
• Support the resolution of execution issues and coordination gaps affecting project delivery.
• Ensure effective communication between project stakeholders throughout the project lifecycle.

Progress Monitoring & Risk Management

• Monitor project progress against approved plans, milestones, and deliverables.
• Identify project risks, delays, dependencies, and resource constraints.
• Develop and follow up on mitigation and recovery actions.
• Evaluate the impact of changes and issues on project scope, schedule, and deliverables.
• Escalate significant risks and delays to the relevant management when required.

Testing, Implementation & Handover

• Coordinate testing and validation activities to ensure delivered solutions meet approved requirements.
• Follow up on identified issues and ensure corrective actions are completed before implementation.
• Coordinate implementation and project handover activities with relevant stakeholders.
• Ensure required approvals, documentation, and acceptance criteria are completed before project closure.
• Support post-implementation follow-up and closure of outstanding issues.

Project Documentation & Reporting

• Prepare and maintain project plans, schedules, meeting records, action logs, risk registers, and status reports.
• Maintain accurate records of project requirements, changes, decisions, approvals, and deliverables.
• Prepare regular project progress reports highlighting achievements, risks, delays, and required actions.
• Ensure project documentation is complete, organized, and updated throughout the project lifecycle.

Process Improvement

• Review project outcomes and document lessons learned.
• Identify opportunities to improve project planning, coordination, execution, and reporting practices.
• Support the implementation of approved project management process improvements.

General Responsibilities

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Qualification

Experience

Skills