Job Purpose

To provide support for the management, to instate plan’s, monitor progress and oversee its execution, facilitate and improve management oversight to achieve the company strategies and operational excellence by:

- Activating alfanar governance structure and management model.

- Managing and activating business meetings; committees and working groups.

- Ensuring the consistency and tracking the progress of projects and annual business plans.

- Ensuring effective project management and controlling of critical projects in business.

- Participating in developing, enhancing the system (policies, procedures) and dashboards for all activities related to business and service units.

- Implementing and activating alfanar management tools.

Key Accountability Areas

Activating alfanar governance structure and management model:

• Activate committees as per the governance structure.
• Initiate functional, cross functional committees and working groups as per the business need.
• Develop, review and update committees charter.
• Review and update committee charts.
• Create a periodic report to the management for each unit under his/her responsibility.

Managing and activating business meetings, committees and working groups:

• Arrange the BRM (business review meeting) annual calendar with fixed agenda and issue the meeting invitations for respective units/dept.
• Create and circulate meeting’s agenda.
• Review and present previous meeting’s minutes and pending or due actions at the beginning of a business meeting.
• Register and present actions and decisions (the minutes) at closing of any business meeting.
• Publish minutes of meeting and supported files / documents after the meeting.
• Continuously follow up, coordinate the progress of actions taken in business meeting.

Ensuring the consistency and tracking the progress of projects and annual business plans:

• Participate in preparing/updating annual business plan template.
• Set an initial calendar for reviewing the annual business plans with the related committee.
• Present updates/modifications for annual business plan template for the responsible units.
• Work with all related parties to build, develop and deliver annual business plan and strategy execution action plan.
• Follow applying the required modifications to annual business plans to proceed for final approval.
• Archive the approved annual plan as soft & hard copy.
• Track and report the progress of approved plans and projects in terms of timeline and accuracy.

Participating in developing, enhancing the system (policies, procedures) and dashboards for all activities related to business and service units:

• Provide support to develop sales, operations and financial reports with related tools and mechanisms, to effectively monitor and analyze the results and KPIs.
• Provide support to implement and activate alfanar management tools for effective communication and to streamline all process and procedures.
• Review and implement the required developments or updates for policies, procedures, job description, organizational chart, functional chart and forms.
• Manage and develop MIS (NADWA, internal portal and electronic sharing folder) including all the available documents and records.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies