Job Description

Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted as a BEST PLACE TO WORK since 2020 by the San Diego Business Journal, as well as fastest growing company by inc 5000 !! Let us show you why!

Optima Office is a female owned company that provides Outsourced Accounting, Fractional CFO and COO services along with Human Resources Support. We serve over 300 companies across the United States but are mostly focused on the West Coast. We are a fast-growing company who continues to add clients and team members at a steady pace. In 2022 we were the 10th fastest growing company in San Diego.

Our Vision as a company is to have the highest retention with our clients and employees in the industry. Happy Staff = Happy Clients has been our founder’s motto for a decade. Half of the company’s profits get paid out as bonuses to the team and for fun company events.

We have a huge emphasis on work-life balance and provide a flexible environment which allows our team to choose their own schedule. Over half of our 100 employees are working parents who value flexibility and family time.

“I love working for Optima! I am super happy with my decision to work for Optima and am thankful for the opportunities they have provided me!” - Robbie W, Client Services

“What a treat it is to work with several different clients, industries, and team members! It means a lot to work for a company that is genuinely caring and supportive to its employees, and I look forward to being part of the Optima Office family for years to come.” - Sr. Accountant

Check out some more testimonials and reviews at https://www.optimaoffice.com/testimonials

What to Expect Starting at Optima Office as a Fractional SR. STAFF ACCOUNTANT...

• Flexibility – you will be paired with clients that allow you to work the hours you prefer.
• Work/Life Balance – whether you’re spending time with family or enjoying a new hobby, we believe a healthy work/life balance is beneficial for both our consultants and our clients. We believe in optimizing our time at work so that we can spend quality time with our friends and family outside of the office.
• You Come First – we are passionate about setting our consultants up for success. We have a career development program along with a robust training platform.
• Purpose Driven – we enjoy partnering with like minded clients. Our client’s values tend to line up directly with our own, making for a unique partnership with mutual benefits.

Optima Office is the place for you if…

• You are adaptable - you can adjust on the fly and welcome diverse clients.
• You are technically strong – you have experience in accounting, finance or HR and can be relied upon by colleagues and clients for accurate and timely work. A variety of industry and software experience is considered a huge plus, but not required for staff level positions. We certainly welcome subject matter experts at the more senior levels.
• You are a pro-active communicator who has a sense of urgency with response time.
• You are kind and collaborative – you are a team player who works well with others.
• You are a self-starter – you take initiative and are proactive in accomplishing your goals.

This position is responsible for performing one or a complete and systematic set of transactions in a specific phase of accounting. Duties include but are not limited to check preparation and record verification, preparing invoices and vouchers, maintaining files, posts ledger and general journal entries and/or balance accounts payable and accounts receivable records. Ability to reconcile difficult accounts.

Responsibilities & Duties:

The essential functions include, but are not limited to the following:

• Administer and/or maintain one or a combination of generally accepted accounting systems.
• Provide record of assets, liabilities, and other financial transitions.
• Provide basic accounting procedures; financial statement preparation, month end closing (i.e. balance sheets, income statements and cash flow statements).
• Prepare journal entries and general ledger maintenance, inventory roll forwards, fixed assets, and margin analysis, supporting schedules for financial statements preparation.
• May maintain various reports and schedules including payment cycle by week, delinquent invoice analysis, aged balance totals, warranty subsidiary logs, overdue invoice reports.
• Prepare and distribute invoices to customers as required.
• Coordinate and control input to sales analysis.
• Ensure invoices comply with the contractual billing requirements.
• Assist in outside audits as requested
• Payroll processing
• Assist CPA with annual financial and 401K audits by serving as company liaison with auditors.
• May communicate with customers to address any past due invoices on their account and providing weekly status updates to management.
• Make financial data available for management team and clients upon request.

This is a hybrid position that requires 3 days in our San Diego office.

Additional Perks and Benefits:

• All positions can be full Time, part time, in-person or hybrid.
• Our clients do like to see us from time to time, but working remotely is an option.
• 401K with company match of up to 50% of the first 6%.
• Competitive pay with revenue sharing for salaried individuals.
• Medical, Dental, Vision & Life Insurance· Vacation, Sick and Holiday Pay.
• Peer to Peer Recognition Program - Bonusly.
• Mentorship program.
• Happy hours and much more!

Requirements

Minimum Qualifications (Education, Experience, Skills)

• Bachelor’s degree in accounting, finance or general business.
• 3 years’ experience in accounting or finance.
• Reliable means of transportation and ability to visit clients on-site in San Diego at least 2 days a week.
• Thorough knowledge of accounting and corporate finance principles and procedures.
• Experience with QuickBooks and/or other automated accounting systems.
• Strong experience with Microsoft Excel, Access, and Word.
• Strong organization, verbal, and written communication skills.
• Demonstrated ability to work with minimal supervision and administer multiple projects and deadlines.
• Possess analytical skills with particular attention to detail and confidentiality.
• Ability to multi-task, work under pressure and meet deadlines.

Preferred Qualifications (Education, Experience, Skills)

• CPA

Please note this job description was not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.