Job Description

Sr Specialist - Payroll

REPORTS TO: Director II - Payroll

SALARY: $51,624 - $62,197

PAY GRADE: 706

DUTY DAYS: 239

PCN: 26742

FLSA STATUS: Non-Exempt

POSITION PURPOSE

Compiles and prepares regular District payroll, including related reports and deposits such as child support payments, TRS 7 forms, voluntary and mandatory deductions; ensures execution of salary adjustments; calculates and finalizes separations; serves as Team Lead.

ESSENTIAL JOB FUNCTIONS

Payroll Accounting

• Prepares accurate District payroll for distribution to employees following established procedures.
• Receives and audits time sheets for all District employees; calculates employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balances payroll earnings and deductions; initiates related transfers of funds and deposits.
• Maintains District payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepares and posts all payroll changes including payroll deductions, salary changes, terminations, and new employee information. Records & Reports
• Compiles, maintains, and files all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepares and submits payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Teacher's Retirement System of Texas, Federal Insurance Contributions Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Team Lead

• Verifies team members workup for accuracy and modifies if any inaccuracies.
• Aids team members with inquiries and payroll processes.
• Addresses and resolves team members issues related to the payroll processing.
• Oversees team members payroll processes, and presents alternatives if needed for efficiency and effectiveness.
• Prepares and maintains child support deductions, and submits to applicable governmental agencies.
• Prepares and maintains TRS7 forms, other related forms, and submits to Teacher's Retirement System of Texas.
• Prepares and maintains employee's voluntary and mandatory deduction reports to submit to Accounts Payable for payment.

Other

• Works cooperatively with Human Capital Management, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported; resolves payroll problems and inquiries.
• Responds to requests from financial institutions regarding verification of employment.
• Maintains confidentiality of information.

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of basic payroll accounting procedures.
• Knowledge of applicable federal and state laws regarding education and students.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of budget control methods, policies, and procedures.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in active listening; taking time to understand the points communicated, asking questions as appropriate, and not interrupting at inappropriate times.
• Skill in performing mathematical and statistical calculations with accuracy.
• Skill in completing assignments accurately and with attention to detail.
• Skill at the intermediate level, working with Microsoft Office 365, Outlook, Excel, and Word.
• Ability to maintain accurate and auditable records.
• Ability to work with numbers in accurate and rapid manner to meet established deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to handle difficult and stressful situations with professional composure.
• Ability to organize and coordinate work and work under pressure to meet close deadlines.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings, professional meetings, and student homes.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting, moderate standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Regular light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; occasionally requires irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

MINIMUM REQUIRED QUALIFICATIONS

• Education:
• Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required.
• Certification/License:
• None
• Experience:
• 5 years' payroll accounting experience.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.