Job Description

General Information

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Work Location: Los Angeles, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday, 8am-5pm; hours may vary
Posted Date
08/15/2023
Salary Range $70900 - 145200 Annually
Employment Type
2 - Staff: Career
Duration
indefinite
Job #
8710

Primary Duties and Responsibilities

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At UCLA Health, our vision is to heal humankind, one patient at a time, by improving health, alleviating suffering and delivering acts of kindness. With over 280+ practices across Southern California, UCLA Health Clinics are uniquely positioned to provide care for patients through a comprehensive array of health services delivered where our patients live and work. The Ambulatory Operational Excellence Team supports UCLA Health Clinics’ mission to deliver leading-edge patient care by providing reporting and analytics, promoting operational excellence, and helping to ensure that patients receive timely and efficient care.

This role is a key driver of enterprise ambulatory transformation, supporting large-scale operational initiatives, clinic expansion, and system-wide standardization efforts across UCLA Health. As the Senior Project Manager, you will be responsible for implementation, coordination, monitoring, and maintaining a variety of enterprise-wide efforts and multi-faceted projects to support clinical and administrative services, community practice expansion initiatives, and process improvement initiatives. You will manage these complex projects by using critical project management thinking skills, including, but not limited to, establishing scope of work and project plans, facilitating collaboration and communication between functional groups across departments, managing timelines for project tasks, reporting, ensuring goals are tracked and met, and effectively coordinating activities with the project team. In addition, you will assist in streamlining existing projects and management processes, procedures and guidelines by incorporating applicable best practices. In this role, you will demonstrate managerial and leadership skills to support administrative and professional staff in project activities. You will also organize project specific and advisory group meetings and ensure that minutes and action items are generated and distributed.

This role also requires travel between all Health System practice locations as assigned.

Salary Range: $70,900 - $145,200 Annual

Job Qualifications

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Required:

• Bachelor’s degree or equivalent experience; MPH, MHA, MBA or other related Master’s degree preferred.
• Minimum 5-years healthcare administrative and/or project manager experience.
• Demonstrated skills in data analysis and presentation.
• Demonstrated skill (intermediate to advanced level) in the use of personal computers and software programs, including but not limited to Microsoft Office applications, database management, and analysis.
• Organizational skills in priority setting, following through on assigned tasks, and adhering to deadlines.
• Interpersonal skills to effectively interact with and enhance communication and collaboration with staff, colleagues, administrative personnel.
• Skill in working with complex organizations to comply with regulatory requirements.
• Ability to function effectively in an interdisciplinary team that includes physicians, nurses, other healthcare personnel and administrative staff.
• Ability to work independently with minimal supervision.
• Ability to define goals in an objective and measurable fashion.
• Demonstrated ability in diplomacy, discretion, tact and sound judgment, and the ability to maintain confidentiality.
• Ability to develop, implement, and evaluate methods and systems to improve efficiency.
• Ability to communicate effectively
• Strong project management skills with the proven ability to deliver agreed objectives with timeframes, including experience in project outcome reporting utilizing industry standards.
• Experience in leading, facilitating, and implementing new programs and/or projects.
• Advanced knowledge of clinical operations or experience within the clinic setting.

Highly Preferred:

• Strong foundational understanding of clinical policies and procedures, ideally within a hospital or ambulatory setting.
• Demonstrated experience in developing, refining, and implementing operational or clinical policies and procedures, with a proven ability to drive policy standardization across clinical settings.
• Experience designing and operationalizing structured review and approval workflows that effectively engage cross-functional stakeholders.
• Skilled in developing and operationalizing standardized processes, frameworks, and toolkits to drive consistent, scalable implementation of approved clinical services across the ambulatory enterprise.
• Excellent verbal and written communication skills, including experience managing change communication.
• Ability to develop and implement standardized communication plans to ensure stakeholders receive and understand new standards in a clear and consistent format, supporting successful adoption and compliance.
• Proficiency in conducting comprehensive assessments of operational workflows and clinic best practices, utilizing representative sampling techniques to gain accurate insights into the current state and process variation.
• Experience creating and managing a digital repository to ensure ease of access and sustainability across the ambulatory enterprise.
• Capability to operate effectively in ambiguous environments, helping to define structure, processes, and scalable approaches for new and evolving enterprise initiatives.
• Demonstrated ability to navigate complex, cross-functional environments, balancing multiple stakeholders, priorities, and competing demands.
• Experience leading enterprise or multi-site ambulatory initiatives across diverse clinic settings.
• Experience supporting executive-level reporting, including development of presentations, dashboards, and decision-support materials.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.