Job Description

The Project Coordinator Sr. is responsible for facilitating activities associated with a specific complex project or group of complex projects including scheduling, coordination of communication, data management, document preparation, and process improvement.Supports development and maintenance of related tools, policies, training materials, and methods/procedures for communication and coordination with internal teams, external departments, and community providers, payers and agencies.Works in collaboration with the Project Manager and other project staff to help to implement the project's objectives in support of identified goals and the continuous improvement process.Partners with the project team to implement operational solutions.Responsible for ensuring effective communication among stakeholders and project staff.Facilitates interdepartmental activities ensuring ongoing effective project operation and/or implementation.Oversees a moderate to high volume of complex work in support of the project.Note: Work typically associated with this level is broadly defined with open-ended parameters and has a broad scope/impact on the organization.In addition, the work is highly complex with regular requirements to choose among various solutions or options.A moderate to high degree of ambiguity is expected in the work.This level exercises independent judgment under limited supervision.

Primary responsibilities include but are not limited to:

Project & Budget Coordination

• Financial Tracking: Maintain and reconcile a $3M project budget, ensuring all spend is documented, tracked against milestones, and reported accurately to leadership.

• Creative Workflow Management: Coordinate the day-to-day progress of creative projects, through Monday.com a project managing tool, manage timelines and assets to ensure the team creates maintains deadlines. This will include trafficking assets to the media agency.

• Team Liaison: Act as the "go-to" resource for the PR and Creative teams, providing them with clear tips and guidelines on how to collaborate effectively and get the best results.

Logistics & Partner Management

• Independent Training Logistics: Lead the full coordination of special training sessions—from booking and materials to scheduling—with minimal supervision, taking full ownership of the event’s success.

• Seamless Onboarding: Manage the administrative and technical setup for all freelancers and vendors, ensuring they have the tools and info they need to start contributing on day one.

Internal Marketing & Sales

• Brand Store Support: Run internal marketing campaigns for the company brand store, using simple, creative tactics to boost employee awareness and engagement.

• Sales Execution: Manage the day-to-day operations and sales tracking for internal brand merchandise, focusing on making the purchasing process easy and efficient for staff.

SERIES CONCEPT:

A project is a temporary endeavor undertaken to create a unique product, service or result.A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources.And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal.So a project team often includes people who don't usually work together – sometimes from different functional areas and across multiple geographies.

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience.

Three (3) - Five (5) years’ experience in a project coordination or administrative support role or equivalent.

Demonstrated successful experience in drafting, editing, and creating written communications and/or reports.

Experience providing administrative support.

Experience in a health care setting.

Experience with information collection management systems.

Experience with collaborative on-line tools to support distributed project teams (MS Project, Wikis, web surveys).

Required Credentials
N/A.

Preferred

Certified Associate Project Management Professional (CAPM) certification.

Minimum of five (5) years increasingly responsible experience coordinating workflow, data and information tracking, project management, and working with executive staff.

Experience with Continuous Performance Improvement (CPI) or similar methodology.

Experience working on process improvement projects.

Experience working with vendors, consultants, and other purchased services.

Demonstrated excellence in database management and information collection management systems.

Advanced proficiency with Microsoft Office suite.

Compensation Range

$66,707.00 - $100,061.00 per year

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment

Seattle Children’s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.