Job Description

Senior Project Controls Analyst – DoD Programs

We are seeking a highly experienced Senior Project Controls Analyst to support Department of Defense (DoD) construction and Operations & Maintenance programs. This role is responsible for establishing, maintaining, and enforcing robust project control systems across multiple contracts, ensuring accurate cost tracking, schedule visibility, and financial integrity in support of program execution.

Location: San Antonio, Texas preferred but Hawaii is also an option

Salary Range: $65,000 - $105,000

Key Responsibilities

Task Order (TO) / Project Management

• Monitor and track all Task Orders issued under Indefinite Delivery/Indefinite Quantity (IDIQ) contracts
• Maintain a detailed log of balances against each TO
• Ensure proper alignment of project costs to the correct TO and funding source
• Provide regular reports to management on TO/project status, burn rates, and available capacity

Financial Tracking & Reporting

• Assist in project cost control, including labor, materials, and subcontractor charges
• Support month-end and quarterly financial reporting requirements
• Provide variance analysis against budget and forecasts
• Maintain accurate project documentation for audits and compliance reviews

Collaboration & Compliance

• Work closely with Project Managers, Finance, and Contract Administration to ensure consistent billing practices
• Support compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies
• Participate in monthly project reviews and internal audits, and provide supporting documentation as required
• All other duties as directed

Additional Duties & Responsibilities

• Lead project controls activities across assigned DoD programs in close coordination with Project Managers
• Perform full lifecycle project setup, including Work Breakdown Structure (WBS), cost coding structures, and baseline establishment
• Develop, maintain, and analyze monthly financial and project performance reports, including cost, revenue, and gross profit tracking
• Manage and validate Work-In-Progress (WIP) reporting and reconciliation processes
• Monitor project cost performance, identifying variances, risks, and corrective actions
• Support forecasting activities, including revenue burn, cost projections, and gross margin analysis
• Ensure compliance with contractual requirements, internal controls, and DoD financial reporting standards
• Partner with PMs to ensure accurate job cost tracking, billing alignment, and change order integration
• Provide actionable insights to leadership on cost trends, margin risk, and project health
• Support audit readiness and documentation requirements as needed

Required Qualifications

• Minimum 10 years of project controls experience within DoD contracting environments
• At least 5 years of direct experience supporting construction or construction-type projects
• Demonstrated experience with Work-In-Progress (WIP) accounting and reporting
• Strong working knowledge of Firm Fixed Price (FFP) and Time & Materials (T&M) contract types
• Proven ability to support project setup, cost tracking, and monthly reporting cycles
• Experience working directly with Project Managers and program leadership in execution environments
• Strong understanding of job cost accounting, revenue recognition, and project financial controls

Preferred Qualifications

• Experience with Cost Plus (CP) contracts
• Familiarity with DoD financial compliance requirements and audit processes
• Experience with enterprise project controls or Enterprise Resource Planning (ERP) systems

Core Competencies

• Strong analytical and financial control mindset
• High attention to detail and data accuracy
• Ability to operate in fast-paced, execution-driven environments
• Clear communicator with ability to challenge assumptions constructively
• Strong ownership and follow-through on deliverables

Closing Statement

This role is critical to strengthening financial discipline, improving forecast accuracy, and ensuring program execution aligns with contractual and financial expectations across all DoD projects.

Benefits:
• PTO
• Holiday Pay
• 401K with a 4% Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Group Life & AD&D
• Voluntary Life AD&D
• Short-term Disability
• Long-Term Disability
• Health Savings Account
• Flexible Spending Account (Health and Dependent)
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)

We are committed to fostering an inclusive workplace and provides equal employment opportunities (EEO) to all employees and applicants for employment. We do not employ AI tools in our decision-making processes. Regardless of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran. ensures that all employment decisions are made in accordance with applicable federal, state, and local laws. Our commitment to non-discrimination in employment extends to every location in which our company operates.