Job Description

Overview

The Sr. Program Finance Manager is part of the Global Programs Finance Team and works closely Program Staff, Contracts, Global Human Resources, and Jhpiego’s Country offices to ensure accurate financial, contractual and administrative reporting to management teams and agencies external to Jhpiego.

Reporting to Program Finance Director, the Sr. Program Finance Manager will provide oversight of highly complex financial and contractual activities spanning multiple programmatic areas, including Jhpiego’s global programs finance unit, including leads and proposals, start-up, implementation and control, monitoring and evaluation, close-out and cross-cutting Global Program Finance (GPF) functions. The Sr. Finance Manager works closely with the Sr. Director of the Programs Finance Unit, Program Staff, and Jhpiego’s Country offices to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to Jhpiego. This includes ensuring financial systems and reports are compatible with standard Jhpiego accounting practices and follow donor rules and regulations.

The Sr. Program Finance Manager provides financial guidance to GPO Sr. Portfolio Managers, Program Managers, Finance Managers, Country Directors, and agencies external to Jhpiego, particularly partner organizations. Additionally, the incumbent works closely with both the Programs Finance Unit’s leadership to ensure that resources are appropriately allocated and tracked and that expenditures are in line with available funding. Provides capacity building, coaching and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building. Contributes to staff orientation and technical updates to ensure staff possess excellent knowledge of technical area and approaches.

The Sr. Program Finance Manager will monitor performance and risk of all countries within the assigned portfolio and serve as an escalation point for guidance and advice to mitigate identified risk. The SPFM will oversee and ensure adequate start-up of new countries within the portfolio including but not limited to the selection and engagement of 3rd party accounting and payroll firms as needed.

Responsibilities

Financial Management

• Provides highly specialized guidance, support, advice and input on proposal budget costs based, leveraging findings from on analyses of new and existing implementation costs in countries of significant complexity, scope and budget
• Acts as key partner and contributor of expertise and industry knowledge pertaining to financial activities in the assigned country that inform the development, design and delivery of effective budgets, workplans and processes in support of broader program objectives and program strategies
• Develops and implements financial processes and procedures and governs the requirements for work from a financial perspective for supported area, ensuring adherence and responsiveness to changing regulatory environments and /or donor requirements
• Conducts pipeline analysis and reporting as needed
• Participates in cross-functional and organizational initiatives as a subject matter expert helping to identify areas of risk and provide guidance for highly complex situations
• Acts as the main point of contact for resolution of escalated issues or sensitive, confidential matters with moderate to high risk and impact to the organization for assigned area
• Ability to lead, facilitate and/or implement remediation plans to address performance, risk and / or governance issues, including responding to internal and external audit requests and communications
• Contributes to the selection and management of relationships with organizational partners such as payroll, accounting, and audit firms. Contributes to audit engagement to provide requested documents, review documents for accuracy, prepare management responses for review, coordinate with Sr. Director, Compliance on Audit completion
• Interprets and advises on policies / procedures of high complexity and integrates broader organizational knowledge, raising awareness to impacts to other areas across the organization
• Conduct analysis of activity costs, unit costs, modelling of scenarios
• Participates in project close out meetings and lead financial activities for close-out

Financial Monitoring

• Monitors service / productivity and assesses efficiency levels and implements continuous process / performance improvements where opportunities exist
• Ensures respective programs / policies / practices are well managed, meet programmatic and organizational needs, comply with internal and external requirements, and align with organizational priorities
• Maintains Compliance and track statutory requirements
• Reviews and reconciles sub-recipients’ invoices
• Reviews expenditure monitoring reports
• Monitors financial expenses of sub-grantees against obligations and established budget, following JHU high-risk sub procedures
• Responds to internal and external audit requests
• Reviews and approves monthly financial package and ensures the proper checks, balances and reconciliation of balance sheet items
• Ensures compliance and tracking of tax and statutory requirements (e.g., audit, government filings, VAT, payroll tax, import, other)
• Monitors and manages all SAP related activities as required

Reporting

• Maintains a schedule of routine and ad hoc reports
• Conducts complex analyses on reports, summarizing and providing key information to donors as needed
• Prepares final financial reports accurately and on time
• Outlining reporting requirements for countries and ensuring report inputs meets the requirements
• Consolidating financial reports and packaging for donor submission, analysis and follow-up.

Country/Project Support, Capacity Building & Training

• Travels to countries in the region to conduct trainings, orientation, short-term technical assistance (STTA), audit support, and QuickBooks setup
• Participate in sub-recipient assessments and monitoring in-country and conduct trainings as needed
• Lead policy and compliance trainings for US and country staff on assigned projects
• Leads finance-specific tasks, including the development of training and orientation materials for in-country finance staff
• Builds financial management capacity of country finance staff and local partners through on‐site and virtual coaching while providing feedback on budgets, expense reports, invoicing, etc.

Proposal Inputs

• Reviews New Program Development (NPD) budgets and budget notes for countries and programs within the assigned portfolio area
• Review and comment on new award documentation before signing for feasibility from a financial perspective
• Participate in NPD handover meetings; review new awards and highlight items for project staff and in-country staff
• Review start-up plan and develop budget (for HQ and in-country)
• Provides input to proposal budget development costs by leveraging findings from analyses on new and existing country implementation costs
• Develops work plan budget narratives with necessary inputs from programs, technical and country teams
• Reviews NPD budgets and budget notes
• Reviews and comments on new award documentation before signing for feasibility from a financial perspective
• Participates in NPD handover meetings, reviewing new awards and highlighting items for project and in-country staff
• Reviews start-up plans and develops budgets, providing both HQ and in-country support

Required Qualifications

• Bachelor’s Degree with 8+ years’ progressive experience providing financial management and oversight in international development program operations Extensive financial or cost management experience >$15M/year.
• Prior supervisory, coaching and training experience
• Field experience especially in developing countries preferred
• In depth knowledge of USAID, CDC and other international donor agencies
• Advanced knowledge of US GAAP, IFRS, FAR, and 2CFR200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and non-federal awards
• In depth knowledge of USG donor agency regulations (i.e., USAID, CDC, DOD) and other donor agencies (UN, Global Fund, Private Foundations, etc.)
• Knowledge of cost accounting methods and practices applicable to management of private and federal monies
• Sub-contract and sub-agreement financial management experience
• Experience developing finance and accounting policies, procedures and systems
• Demonstrates a leadership and management style that works in cooperation with others who represent a wide range of interests and needs
• Experience with international, non-profit organizations (larger than $15M), as well as a multi-office, multi-national environment
• Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
• Excellent general management skills particularly in facilitation, team building and coordination
• Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership
• Strong problem solving skills
• Comfortable with a team approach to management and the ability to manage several major activities simultaneously
• Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
• In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word in addition to university-specific accounting & reporting packages
• Ability to travel internationally, particularly to low-resource settings, to provide training, audit support, etc.

Preferred Qualifications

• 10+ years' experience

The salary range for this role is expected to be: $102,944 - $134,039

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

#LI-TT1