1. Implementation of Coal Purchase Contracts

• Coordinate with Economic Planning & Scheduling (EPS) to align cargo arrival plans with freight and demurrage optimization

• Nominate and negotiate laycan and cargo with term and spot suppliers

• Ensure flawless vessel nomination and acceptance, resolving issues prior to lifting subjects

• Liaise with Finance (Mid and Back Office) for payment terms and cargo insurance

• Issue documentary instructions to suppliers per contract terms

• Address loading/discharging issues promptly

• Notify suppliers of losses, demurrage, and other claims

• Gather evidence in advance for potential disputes

• Support dispute resolution in coordination with Legal, external law firms, and P&I Club

2. Chartering of Vessels for Coal

• Charter vessels and negotiate charter party terms

• Draft charter party agreements based on negotiated terms

• Review existing charter party terms with shipowners

• Coordinate nomination documents with vessel owners and suppliers

• Liaise with operations for terminal/supplier approvals

• Obtain INSA No Objection Certificate and DG Shipping chartering permission

• Prepare and verify freight, bunker, and brokerage invoices

• Ensure timely freight payments per charter party terms

• Follow up with Finance on freight, brokerage, DG shipping fees, and bunker payments

3. Implementation of Voyage Charter Party

• Issue voyage performance instructions to ships

• Monitor vessel performance across loading, passage, and discharge phases

• Review MIS of claims and ensure timely lodging within industry norms

• Review agency nominations and appointments

• Assist in dispute handling and case file preparation with Legal and external counsel

4. Sub-Charter/Space Charter of TC Vessels to PSU

• Implement sub/space charter contracts with PSUs

• Appoint surveyors for quality and quantity assessments at load and discharge ports

• Finalize stowage and tank cleaning plans

• Monitor vessel activity at both ports

• Certify and initiate voyage cost calculations for PSU agreement

5. Handling Product/Coal Demurrage Claims

• Prepare monthly MIS of payable and receivable demurrage

• Negotiate and settle demurrage claims with buyers and suppliers

• Develop action plans to mitigate demurrage based on root cause analysis

6. Support Long-Term Strategic Initiatives

• Liaise with service providers to gather intelligence on load ports, facilities, and expansion activities

• Provide strategic inputs to the Coal Trading Desk

1. Implementation of Coal Purchase Contracts

• Coordinate with Economic Planning & Scheduling (EPS) to align cargo arrival plans with freight and demurrage optimization

• Nominate and negotiate laycan and cargo with term and spot suppliers

• Ensure flawless vessel nomination and acceptance, resolving issues prior to lifting subjects

• Liaise with Finance (Mid and Back Office) for payment terms and cargo insurance

• Issue documentary instructions to suppliers per contract terms

• Address loading/discharging issues promptly

• Notify suppliers of losses, demurrage, and other claims

• Gather evidence in advance for potential disputes

• Support dispute resolution in coordination with Legal, external law firms, and P&I Club

2. Chartering of Vessels for Coal

• Charter vessels and negotiate charter party terms

• Draft charter party agreements based on negotiated terms

• Review existing charter party terms with shipowners

• Coordinate nomination documents with vessel owners and suppliers

• Liaise with operations for terminal/supplier approvals

• Obtain INSA No Objection Certificate and DG Shipping chartering permission

• Prepare and verify freight, bunker, and brokerage invoices

• Ensure timely freight payments per charter party terms

• Follow up with Finance on freight, brokerage, DG shipping fees, and bunker payments

3. Implementation of Voyage Charter Party

• Issue voyage performance instructions to ships

• Monitor vessel performance across loading, passage, and discharge phases

• Review MIS of claims and ensure timely lodging within industry norms

• Review agency nominations and appointments

• Assist in dispute handling and case file preparation with Legal and external counsel

4. Sub-Charter/Space Charter of TC Vessels to PSU

• Implement sub/space charter contracts with PSUs

• Appoint surveyors for quality and quantity assessments at load and discharge ports

• Finalize stowage and tank cleaning plans

• Monitor vessel activity at both ports

• Certify and initiate voyage cost calculations for PSU agreement

5. Handling Product/Coal Demurrage Claims

• Prepare monthly MIS of payable and receivable demurrage

• Negotiate and settle demurrage claims with buyers and suppliers

• Develop action plans to mitigate demurrage based on root cause analysis

6. Support Long-Term Strategic Initiatives

• Liaise with service providers to gather intelligence on load ports, facilities, and expansion activities

• Provide strategic inputs to the Coal Trading Desk