Job Description

Company Details

At Verus Specialty Insurance, a proud member of the esteemed W.R. Berkley Corporation (NYSE: WRB), we stand as a leading Excess and Surplus Lines provider delivering comprehensive solutions across the United States. Backed by the formidable strength of a Fortune 500 titan and operating with the agility of a nimble startup, we blend the best of both worlds to foster innovation and excellence in everything we do.

Our nationwide operations are supported by a robust network of select wholesale producers, ensuring that our reach and capabilities are always close at hand. We are driven by a forward-thinking leadership that champions a dynamic culture where questioning the norm is not just welcomed but expected. This ethos empowers our team to consistently surpass customer expectations and drive the industry forward.

At Verus, we are more than just a company; we are a community that thrives on collaboration, growth, and taking ownership of our actions. We are constantly on the lookout for exceptional talent who are eager to contribute, innovate, and grow with us. If you are passionate about making a mark in the insurance industry and align with our vision, we eagerly await your application. Join us and be a part of a team where your contributions are valued, and your potential fully realized!

The Company is an equal employment opportunity employer.

https://www.verusins.com/

Responsibilities

We are seeking a highly organized, detail-oriented, and proactive Sr. Executive Assistant to provide high-level support to our Chief Operating Officer. This role serves as a trusted administrative partner, helping the COO manage competing priorities, prepare for key engagements, maintain follow-through on operational priorities, and communicate effectively across the organization. The ideal candidate will demonstrate sound judgment, strong executive presence, discretion, and the ability to independently assess priorities, make informed decisions, and navigate sensitive matters in a fast-paced corporate environment, preferably within the insurance industry.

• Provide high-level administrative and operational support to the Chief Operating Officer, ensuring priorities, schedules, communications, and follow-up items are managed efficiently and professionally.
• Manage complex and frequently changing calendars, using sound judgment to proactively resolve scheduling conflicts, prioritize requests, and ensure the COO’s time is aligned with business needs, leadership priorities, and time-sensitive decisions.
• Coordinate executive meetings, conference calls, and business engagements, including scheduling, agenda preparation, meeting materials, room or technology setup, note-taking, and distribution of follow-up items.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and other executive documents to ensure the COO is well-prepared for internal and external engagements.
• Lead preparation, documentation, and follow-up for recurring executive and operational meetings, ensuring decisions, action items, owners, deadlines, and next steps are clearly captured and tracked through completion.
• Support executive-sponsored projects by coordinating tasks, tracking deliverables, monitoring progress, exercising judgment to identify risks or delays, and escalating issues appropriately.
• Act as a professional liaison between the COO, executives, managers, employees, departments, and operating units, exercising discretion and judgment in communications, prioritization, and stakeholder follow-through.
• Exercise a high degree of discretion, sound judgment, professionalism, and confidentiality when handling sensitive business information, executive communications, personnel matters, and company records.
• Coordinate domestic travel arrangements, including flights, hotel accommodations, ground transportation, meal reservations, itineraries, and related logistics.
• Prepare and process expense reports, invoices, credit card reconciliations, financial reports, and other financial administration support as needed.
• Review, organize, and maintain corporate records, documents, reports, shared drive materials, and internal SharePoint content to support efficient access to business information.
• Identify opportunities to improve administrative workflows, meeting processes, documentation practices, and communication routines, including appropriate use of productivity tools and AI-enabled solutions.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field preferred; equivalent combination of education and relevant executive administrative experience will be considered.
• Minimum of 5+ years of progressively responsible executive administrative experience supporting senior leaders or C-suite executives in a fast-paced, professional environment.
• Experience within the insurance, financial services, or professional services industry preferred.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other productivity or collaboration tools.
• Strong written and verbal communication skills, with the ability to draft, edit, and manage professional correspondence, meeting materials, and executive-level communications.
• Exceptional organizational and time management skills, with the ability to prioritize competing demands, anticipate needs, manage deadlines, and maintain strong attention to detail.
• Demonstrated ability to exercise senior-level judgment, discretion, professionalism, and confidentiality when handling sensitive business, personnel, and executive-level information.
• Experience supporting operational workflows, recurring leadership meetings, project coordination, action item tracking, and follow-through across multiple stakeholders.
• Proactive problem-solver with strong decision-making skills and the ability to independently assess situations, take initiative, recommend next steps, and adapt to changing priorities.
• Strong relationship management skills with the ability to interact confidently and professionally with executives, employees, business partners, and external stakeholders.
• Ability to identify and support process improvements, including appropriate use of technology, automation, and AI-enabled tools to improve efficiency, organization, and execution.

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Additional Company Details

We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment.

Sponsorship Details

Sponsorship not Offered for this Role