Job Description

Location: Hybrid, Pittsburgh, PA - 4 days in office, 1 WFH

Job Type: Direct Hire/Permanent

Work Authorization: No Sponsorship

The A.C.Coy Company has an immediate need for a Sr Benefits Manager. This role will be critical in providing the overall direction and management/administration for the company-wide employee benefit plan.

Responsibilities

• Evaluate, develop, propose, and implement employee benefits strategy and plan designs that support US partners and employees and the long-term business strategy, as well as ensure compliance with all laws and regulations
• Monitor and analyze employee benefit practices, review benchmarking data and trends to ensure that benefit plans are competitive
• Manage annual benefit renewal process evaluating and analyzing the renewals as presented by consultants, vendors, and brokers. Responsible for all health and welfare benefit programs including medical, dental, vision, life, STD, LTD, HSA, FSA, and voluntary benefits
• Work with benefit consultants and HR Director to make recommendations to senior management team on open enrollment benefit decisions including plan design changes, additions, cost projections, company and employee cost impact and future considerations
• Manage and ensure the company's annual benefit open enrollment process is completed accurately and timely, including programming and testing of the benefit administration system
• Develop and deliver educational materials, presentations, and communication strategies to enhance employee understanding of benefit offerings
• Financial responsibility for the Benefits Trust and checking account including processing deposits, transfers and withdrawals, paying invoices and reconciling bank records
• Conduct budgeting and financial analysis of employee benefits programs. Monitor high-cost claims and target problem claims areas. Ensure accurate estimates, forecasts, and calculations of expenditures in benefits for budget planning and tracking
• Manage ancillary benefit programs including Lyra Health EAP, Carrot family forming benefit, and Bright Horizons backup childcare
• Collaborate with non-US HR personnel to develop and implement benefit programs to be offered globally
• Manage vendors responsible for the day-to-day administration of the benefit programs including the self-insured medical and disability plans
• Ensure plans meet requirements and statutory compliance with ACA, FMLA, ADA, COBRA, ERISA, and HIPAA legislation
• Responsible for administration of all leave of absence programs, including FMLA, short and long-term disability, parental leave, workers compensation and ADA
• Plan manager for the 401(k) Plan, Cash Balance Retirement Plan and Partners Deferred Allocation Plan. Ensure retirement plans are administered in accordance with plan documents and federal guidelines and regulations. Ad hoc member of the Retirement Committee
• Responsible for determining eligibility for the 401(k) Plan, explaining plan provisions, calculating employer contributions, and funding contributions
• Responsible for explaining provisions of the Cash Balance Retirement Plan and Partners Deferred Allocation Plan. Manage enrollments in the plans, request and maintain participant elections, and calculate and fund contributions
• Manage the Cash Balance Retirement Plan distribution process and annuity payments including preparation of benefit packets, finalizing amounts, and preparing authorization instructions for plan trustee and investment manager
• Compile census data for the annual non-discrimination testing of the 401(k) and Cash Balance Retirement Plans
• Collaborate with the consultants, actuaries, trustees, record-keepers, and investment managers on the administration of the retirement plans
• Responsible for government reporting for health and welfare plan and retirement plans with federal and state agencies including the Internal Revenue Service, Department of Labor, PBGC and other regulatory agencies
• Work with external and internal auditors and finance personnel on the annual audit of health and welfare and retirement plans
• Responsible for managing the 5500 filing process
• Collaborate with internal stakeholders such as HR, Finance and Payroll to ensure seamless integration and processing of benefit administration activities
• Responsible for management of the systems and technology to support the benefit plans
• Responsible for content, maintenance, and updates to the intranet benefit website
• Manages benefit staff by coaching, counseling, and mentoring employees
• Travel for meetings and training as required

Qualifications

Required Education: Undergraduate degree required; CEBS certification highly preferred.

Experience:

• Familiarity with all aspects of employee benefit matters
• 10+ years of employee benefit manager experience required
• Minimum of 2 years of benefits administration including Benefits Admin tables, COBRA Administration and benefits billing
• Supervise 3 staff members
• Demonstrated competence in Microsoft Office Suite
• Experience using Benefits Administration software such as PeopleSoft or Workday
• Ability to interact with all levels of management and staff personnel
• Strong leadership, management, communication and writing skills
• Ability to provide off-hours support and coverage, including evenings, weekends, and holidays, to support business needs