Job Description

Location: Remote - Thousand Oaks, CA (PST preferred)

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 6 months

Compensation: $44/$48 per hour (based on experience)

Summary of the Role

Support the Clinical Development Therapeutic Area of a large biotech pharmaceutical leader by managing contracts, operational workflows, and scientific conference logistics. Leverage strong skills in PowerPoint, Excel, Smartsheet, and project management to coordinate cross-functional activities with finance, contracting teams, and healthcare professionals. This fully remote role demands independent work, attention to detail, and adaptability in a fast-paced, regulated environment, with a focus on supporting clinical contracting and financial planning operations.

Key Responsibilities

• Plan and execute niche clinical and scientific conferences in partnership with the Strategic Planning & Operations (SPO) team
• Coordinate all event logistics, including bookings and investigator communications
• Track sponsorship commitments and provide weekly status reports
• Develop presentation materials and support team communications using PowerPoint and other tools
• Facilitate onboarding and support communication workflows for new and current team members
• Manage contracting workflows for Confidential Disclosure, Fee-for-Service, and Purchase Orders
• Maintain and track contracts and payment data in relevant systems
• Drive process improvements and create clear process documentation
• Ensure the timely completion of contract-related deliverables and documentation
• Collaborate closely with internal stakeholders and ensure compliance with policies

Required Experience & Skills

• Advanced proficiency with Office 365 (especially Excel, Word, PowerPoint, SharePoint, Microsoft Teams), SAP, Ariba, and Smartsheet
• Experience creating dashboards and data visualization tools
• Ability to quickly learn and integrate new technologies, including GPT and LLMs
• Strong verbal and written communication skills
• Excellent attention to detail and ability to manage multiple priorities
• Demonstrated problem-solving skills and ability to work independently
• Experience supporting contracts and/or invoicing
• Proactive identification and implementation of process improvements
• Experience creating documentation for team procedures
• Strong relationship management and negotiation skills
• Comfort working in ambiguous situations and asking clarifying questions
• Self-motivated with proven ability to own and prioritize multiple assignments

Preferred Qualifications

• Experience supporting financial, strategic, or operational planning in a regulated biotech, pharma, or medical device environment
• Prior work with clinical advisory boards or similar healthcare compliance experience
• Familiarity with Salesforce or procurement systems

Top 3 Must Have Skills

1. Financial and resource planning with dashboard/visualization tools like Tableau and Smartsheet

2. Presentation skills, especially creating executive-level PowerPoint presentations

3. Interpersonal skills, relationship management, and ability to thrive in ambiguity

Day-to-Day Responsibilities

• Own end-to-end planning and execution for scientific conferences, from strategy to stakeholder communication and financial planning
• Work with responsible team members for contracting (CDAs, FFS, POs) and drive agreements through completion
• Prepare team meeting materials and support onboarding, including creating PowerPoint slides and Excel pivot tables
• Generate and condense data into weekly reports using Smartsheet and Tableau

Basic Qualifications

• Master's degree
• Bachelor's degree and 2 years of experience
• Associate's degree and 6 years of experience
• High school diploma / GED and 8 years of experience

This posting is for Contingent Worker, not an FTE