Job Description

Status

Full-Time

Standard Hours per Week

40

Job Posting Category

Administration

Job Posting Description

Assists Director and Radiologists in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the “go-to” person for the administrative staff.

Key responsibilities

• Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies.
• Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed.
• Manages daily administrative operations, including personnel records and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents.
• Assists with departmental fellowship, residency, and training programs. Assists with Radiologist CVs and oversees credentialing, licensure, and related documentation.
• Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking.
• Schedules appointments and meetings, maintains supervisor’s calendar, and coordinates travel and meeting logistics, including agendas and materials.
• Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments.
• Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.

Minimum qualifications
Education:

• A high school level of education.

Experience:

• Two years of related experience
• Prior customer service or administrative experience preferred
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

Office/Site Location

Boston

Regular, Temporary, Per Diem

Regular

Remote Eligibility

Part Remote/Hybrid

Pay Range

$20.63-$31.46 Hourly