Sr. Administrative Assistant, Kohler
Work Mode: Onsite
Location: Kohler, WI Opportunity Provides highly confidential administrative, operational, This position requires exceptional organizational skills, Specific Responsibilities: Executive & Administrative Support Technology & Business Systems Support Payroll & Associate Administration Operations Support Resort Suite & Revenue Systems Administration Financial & Purchasing Support This is a full-time position working weekends and weekdays. Hours 8:00 am - 5:00 pm.
and organizational support to the Director of Kohler Waters Spas and the
Wellness leadership team. Serves as a strategic business partner responsible
for coordinating administrative functions, supporting operational processes,
managing payroll activities, maintaining business systems, and ensuring
efficient execution of department initiatives across all Kohler Waters Spa and
Wellness locations.
technical proficiency, sound judgment, attention to detail, and the ability to
manage multiple priorities in a fast-paced luxury hospitality and wellness
environment.
administrative support to the Director of Kohler Waters Spas and Wellness
leadership team.
calendars, meetings, travel arrangements, correspondence, and departmental
communications.
reports, presentations, meeting materials, agendas, and follow-up
documentation.
confidential business information with the highest level of discretion.
department events, leadership meetings, recognition programs, and business
initiatives.
and promote AI tools and technology solutions to improve efficiency and
productivity.
as a resource for Microsoft Office applications and department technology
systems.
orders and procure supplies through EPro, CCI, purchase orders, and
related purchasing systems.
departmental records, files, and reporting systems.
operational and administrative technology initiatives as assigned.
and administer payroll activities for therapists and guest service
associates across all four Kohler Waters Spas and Wellness locations.
payroll records and ensure accuracy of data submissions.
with management and Human Resources to support employee-related
administrative needs.
onboarding, training coordination, and associate communication efforts.
as Manager on Duty (MOD) as assigned.
daily spa operations by coordinating administrative and operational
processes.
leadership in monitoring operational priorities, departmental initiatives,
and business objectives.
cross-functional communication among spa locations and support
departments.
continuous improvement initiatives and process enhancements.
knowledge and administration of Resort Suite systems.
therapists within Resort Suite and ensure appropriate therapist level
assignments.
and correct therapist commission calculations based on assigned service
levels and business requirements.
with system maintenance, troubleshooting, and process documentation.
and process purchase orders.
Monthly Financial PP slides for the Monthly financial review meeting.
departmental expenses and assist with budget-related reporting.
vendor communication and purchasing activities.
accurate recordkeeping of purchases and approvals.
Skills/Requirements
Education Experience Knowledge, Skills & Abilities Preferred Competencies
of High School Diploma.
combination of education and experience considered.
years of progressively responsible administrative support experience.
supporting senior leaders preferred.
in hospitality, wellness, retail, or service operations preferred.
processing experience strongly preferred.
with business systems, reporting tools, and purchasing platforms
preferred.
proficiency with Microsoft Office Suite.
to learn and effectively utilize AI tools and emerging technologies.
organizational, planning, and project coordination skills.
written and verbal communication skills.
to manage multiple priorities while meeting deadlines.
analytical and problem-solving skills.
to handle confidential information with discretion.
attention to detail and accuracy.
to work independently and collaboratively across multiple teams and
locations.
partnership and relationship management.
and business process coordination.
administration.
and guest-service excellence.
adaptability and continuous learning.
thinking and initiative.
and execution excellence.
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
The hourly range for this position is $25.80 - $38.70. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.
Why Work at Kohler Co.?
Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen.So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.
In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!
About Us
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities.We invite you to learn more about our culture and company at www.kohlercompany.com
It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran.If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com Kohler Co. is an equal opportunity/affirmative action employer.
We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement
We’re a community of creators. Status quo busters. Difference makers.
For more than 150 years, we’ve built our business on a singular mission—helping people live gracious, healthy, and sustainable lives. Thanks to the passion, craftsmanship, and ingenuity of our associates around the world, our business has expanded across the globe with a diverse portfolio of brands.
Today, we’re one of America’s oldest and largest privately held companies. We manufacture smart kitchen & bath products and host world-class hospitality experiences.
At 30,000 strong, we’re the driving force behind so much meaningful progress as we strive to #BecomeMoreAtKohler—individually and together.
We’re unafraid of bold action and inspired to design better tomorrows. Here’s to the next 150 years.
Learn more about Kohler's hiring practices to help you avoid recruitment fraud: https://www.kohlercompany.com/careers/how-we-hire/recruitment-fraud/
