Job Description

• Provide high-level administrative support to one or more senior leaders and their teams
• Manage complex calendars, schedule meetings, and coordinate logistics (rooms, materials, attendees)
• Plan and coordinate team events, meetings, and departmental initiatives
• Prepare, format, and distribute reports, presentations, and internal communications
• Track budgets, process invoices/expenses, and monitor spend against targets
• Coordinate travel arrangements including flights, hotels, and itineraries
• Maintain organized filing systems and ensure documentation is easily accessible
• Liaise with internal teams and external vendors to support operations and office needs
• Support onboarding/offboarding logistics, office moves, and workspace coordination
• Maintain inventory of office supplies and coordinate orders as needed
• Track team availability, including vacations, absences, and overtime
• Assist with training coordination (scheduling, bookings, confirmations)
• Use reporting tools and trackers to manage data and improve processes
• Identify opportunities to improve workflows and administrative efficiency
• Provide guidance or mentorship to junior administrative staff

• 5–7 years of experience in an executive assistant or senior administrative support role
• Experience supporting senior leaders in a fast-paced, corporate environment
• Strong written and verbal communication skills
• Highly organized with strong attention to detail and ability to multitask
• Strong problem-solving and analytical thinking skills
• Proven ability to manage priorities and work independently
• Comfortable working with reporting tools, spreadsheets, and administrative systems
• Post-secondary education or equivalent experience preferred